Property Management Accounts Payable Support Specialist

Property Management Accounts Payable Support Specialist

Waltham, MA, United States

Primary Purpose of Position:

Coordinate accounts payable and financial accounting services for the assigned portfolio.

Essential Functions:

Accounting Operations

• Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.
• Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances.
• Responsible for diligently reviewing invoices and proactively reaching out to vendors to review, and escalating questionable or inaccurate billings to the vendor in partnership with Property Management Coordinator.
• Review Nexus application for vendor billings, identify, research and resolve any incorrect billings. Act as a resource responding in a timely manner to any internal and/or external inquiries.
• Process/review employee reimbursement requests.
• Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team members, review approvals and monitor final processing.
• Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals.
• Utilize corporate tools and practices to streamline AP processing and increase overall efficiency.
• Provide high quality customer service to vendors and BXP employees.
• Participate in the timely completion of the assigned portions of the annual operating budgets and related documents.

General

• Ensure compliance of Corporate policies and procedures as they relate to both accounts payable and accounts receivable administration.
• Provide support to Property Managers by producing, modifying and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables.

Region/Building Specific Functions:

• Perform other duties and special projects as assigned.

Requirements and

Qualifications:

• High school diploma or equivalent educational certificate required; BA/BS Degree preferred.
• Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.
• Experience in Accounts Payable preferred.
• Experience with an Accounts Payable Automation Software preferred.
• Related business/industry experience desirable.
• Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated ability to take initiative and lead projects.
• Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
• Ability to work under pressure and within time constraints.
• Superior written communication skills.
• Excellent analytical skills.
• Excellent attention to detail.
• Ability to work independently and also as part of a team.
• Exhibit and champion excellence in work and willingness to embrace change.
• Flexibility with work schedule to include working overtime on a periodic basis.
• Proficiency with Microsoft Office Applications.

Physical Requirements:

• Involves work of a general office nature usually performed sitting such as operation of a computer.
• Involves work of a general office nature usually performed standing such as operation of a multi-function printer.
• Involves movement between departments, and buildings to facilitate work.
• Vision abilities allowing reading of printed materials, graphics, and computer displays.

Internal and External Contacts:

Property Management AP Support Specialist regularly interfaces with various Boston Properties vendors/contractors, personnel, tenants, and consultants.

Reporting Structure:

This position reports to the senior most property manager in the assigned portfolio who provides daily supervision, guidance, and coordinates, evaluates and monitors work performance on a periodic basis.

• This position also supports and receives work assignments from the Property Management Team in assigned portfolio.

Salary Range:

$63,300 - $82,000. BXP offers a competitive total rewards package…