Attendance Manager

Attendance Manager – Fixed Term

Salary:
Grade 6 (SCP 15‑23)

Hours:

37 hours per week

Contract type:
Fixed Term (Until 31/08/2027)

Reporting to:
Assistant Headteacher

Responsible for:
Absence management of students

The Attendance Manager will oversee the day‑to‑day absence management of all students and support the Assistant Headteacher.

• Co‑ordinate the first‑day calling process
• Be responsible for the accurate management of the academy registers
• Ensure communication systems for attendance are timely and accurate
• Review trends and patterns in absence and take relevant action
• Support the Attendance Team in improving whole academy attendance
• Work with external partners such as the EWO as directed
• Act as the academy liaison for students attending Alternative Provision

• Ensure that academy registration systems are developed and correctly administered and report on the quality of the registers
• Produce and interpret statistical data relating to attendance patterns of groups within the academy
• Act as the first contact for all attendance issues in the academy
• Comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, and report all concerns to the appropriate person
• Attend and participate in meetings as required
• Contribute to the overall ethos/work/aims of the academy
• Participate in training, other learning activities and performance development as required
• Recognise own strengths and areas of expertise and use these to advise and support others
• Assist in the supervision, training and development of staff
• Lead the operation of the student “late gate” and late detentions
• Undertake any other duties commensurate with the duties, responsibilities or grade of the post

• Be available to staff and parents/carers for home visits to individual students
• Provide regular updates for staff, for example Assistant Headteacher, Pastoral Team and Form Tutors, on student attendance with targets and strategies for improvement
• Liaise with Education Welfare and other support services to improve attendance rates
• Keep up to date with current technology and oversee the training of staff in attendance and registration issues
• Work with new and supply staff to ensure that the academy system of registration is adhered to
• Participate in the development of school reward systems in relation to attendance
• Prepare and administer fixed penalty notices
• Prepare and follow up on referral forms to education welfare officers
• Complete the attendance return

• Organise a daily check on children at risk of truanting (off‑site)
• Initiate and carry out periodical post‑registration truancy checks
• Chase up reasons for absence using agreed systems
• Provide advice and support for students returning to school after an extended period of absence
• Contact feeder primary schools and gain any relevant information about the attendance records of new students
• Act as the key point of contact in school for students on Alternative Provision
• Support student transition to Alternative Provision
• Provide reintegration support packages for students
• Have a good understanding of the additional needs of students (SEND, PP, CIC) and implement strategies to support them to attend

• Manage the academy communication systems for attendance
• Be a key point of contact for parents and carers
• Administer requests for Leave of Absence from parents/carers requesting time off
• Provide updates to parents/carers on the attendance of students
• Challenge reasons for absence in line with the academy policy
• Ensure there is accurate information sharing for students that are truanting
• Plan, lead and collaborate with colleagues to deliver Early Help to Families
• Run attendance clinics as directed by the Assistant Headteacher
• Send attendance letters in line with the academy policy

• Implement relevant policies and practices in school
• Attend meetings as directed
• Provide inputs/updates at inclusion/pastoral meetings on relevant students as directed
• Be proficient in the use of ICT and relevant programmes used in the…