Attendance Manager

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Shire Oak Academy.

Salary: Grade 6 (SCP 15-23)

Hours: Full time

Contract type: Permanent

Reporting to: Assistant Headteacher

Responsible for: Absence management of students

The Attendance Manager will oversee an area of the day‑to‑day absence management of all students and support the Assistant Headteacher.

• Coordinate the first day calling process.
• Manage the academy registers accurately.
• Maintain timely and accurate communication systems for attendance.
• Review absence trends and take relevant action.
• Support the Attendance Team in improving whole academy attendance.
• Work with external partners such as EWO as directed.
• Act as liaison for students attending Alternative Provision.
• Develop and correctly administer academy registration systems and report on their quality.
• Produce and interpret statistical data on attendance patterns.
• Be the first contact for all attendance issues.
• Comply with policies relating to child protection, health and safety, security, confidentiality, and data protection. Report all concerns to the appropriate person.
• Attend and participate in meetings as required.
• Contribute to the overall ethos of the academy.
• Participate in training and performance development.
• Recognise strengths and areas of expertise and advise/support others.
• Assist in supervision, training, and development of staff.
• Lead the operation of student ‘late gate’ and late detentions.
• Support staff in checking student attendance and follow up on truancy checks.
• Provide updates for staff and parents/carers on student attendance.
• Challenge reasons for absence in line with academy policy.
• Run attendance clinics as directed by the Assistant Headteacher.
• Plan, lead, and collaborate to deliver Early Help to Families.
• Send attendance letters in line with academy policy.
• Implement relevant policies and practices in school.
• Attend meetings as directed.
• Provide inputs/updates at inclusion/pastoral meetings.
• Be proficient in the use of ICT and relevant programmes.
• Complete general administration related to attendance.
• Effectively safeguard students in line with academy policies.
• Share weekly reporting with key staff.
• Maintain school registers correctly.
• Organise daily checks on children at risk of truancy (off‑site).
• Initiate and carry out periodical post‑registration truancy checks.
• Chase up reasons for absence using agreed systems.
• Provide advice and support for students returning after extended absence.
• Contact feeder primary schools for attendance records of new students.
• Act as key point of contact in school for students on Alternative Provision.
• Support student transition to Alternative Provision.
• Provide re‑integration support packages.
• Implement strategies to support SEND/PP/CIC students to attend.
• Manage academy communication systems for attendance.
• Administer leave of absence requests from parents/carers.
• Provide updates to parents/carers on attendance of students.
• Ensure accurate information sharing for truanting students.

The Mercian Trust is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment. Pre‑employment checks include an enhanced disclosure and barring service check as a requirement of this post. Our Safeguarding Policy is available on our website, and we encourage applicants to review it before applying.

This position is subject to an Enhanced Disclosure & Barring Service check (formerly CRB) under the Rehabilitation of Offences Act 1974. Further details regarding this check are available from the school or by visiting