Attendance Manager

Attendance Manager

Salary:
Grade 6 (SCP 15-23)

Hours:

Full time
Contract type:
Permanent
Reporting to:
Assistant Headteacher
Responsible for:
Absence management of students

• Co-ordinate the first day calling process
• Be responsible for the accurate management of the academy registers
• Ensure communication systems for attendance are timely and accurate
• Review trends and patterns in absence and take relevant action
• Support the Attendance Team in improving whole academy attendance
• Work with external partners such as the EWO as directed
• Act as the academy liaison for students attending Alternative Provision

• Ensure that academy registration systems are developed and correctly administered and report on the quality of the registers
• Produce and interpret statistical data relating to attendance patterns of groups within the academy
• Be the first contact for all attendance issues in the academy
• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality, and data protection; report all concerns to the appropriate person
• Attend and participate in meetings as required
• Contribute to the overall ethos/work/aims of the academy
• Participate in training, other learning activities and performance development as required
• Recognise own strengths and areas of expertise and use these to advise and support others
• Assist in the supervision, training, and development of staff
• Lead the operation of student ‘late gate’ and late detentions
• Any other duties commensurate with the duties/responsibilities/grade of the post

• Be available to staff and parents/carers for home visits to individual students
• Provide regular updates for staff, for example Assistant Headteacher, Pastoral Team and Form Tutors, on student attendance with targets and strategies for improvement
• Liaise with Education Welfare and other support services to improve attendance rates
• Keep up to date with current technology and oversee the training of staff in attendance and registration issues
• Work with new and supply staff to ensure that the academy system of registration is adhered to
• Participate in the development of school reward systems in relation to attendance
• Prepare and administer fixed penalty notices
• Prepare and follow up on referral forms to education welfare officers
• Complete the attendance return

• Organise a daily check on children at risk of truanting (off site)
• Initiate and carry out periodical post-registration truancy checks
• Chase up reasons for absence using agreed systems
• Provide advice and support for students returning to school after an extended period of absence
• Contact feeder primary schools and gain any relevant information about the attendance records of new students
• Act as the key point of contact in school for students on Alternative Provision
• Support student transition to Alternative Provision
• Provide reintegration support packages for students
• Have a good understanding of the additional needs of students (SEND, PP, CIC) and implement strategies to support them to attend

• Manage the academy communication systems for attendance
• Be a key point of contact for parents and carers
• Administer requests for Leave of Absence from parents/carers requesting time off
• Provide updates to parents/carers on the attendance of students
• Challenge reasons for absence in line with the academy policy
• Ensure there is accurate information sharing for students that are truanting
• Plan, lead, collaborate with colleagues to deliver Early Help to Families
• Run attendance clinics as directed by the Assistant Headteacher
• Send attendance letters in line with the academy policy

Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Attendance Manager will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the Executive or Associate Headteacher.