Procurement Coordinator

Procurement Coordinator

The Role:

The Procurement Coordinator plays a vital role in supporting the procurement process within BCS. To ensure we offer a high level of service to our customers, delivering accurate products on time.

This position involves managing purchase orders, maintaining supplier relationships, and ensuring that procurement activities align with organisational policies and budgets.

To include the procurement of stocked items and pricing of bespoke products.

Communicating with all departments on progress of orders, areas for improvement and quality of service from suppliers.

Key Responsibilities:

Purchase Order Management

• Process purchase orders, ensuring accuracy and compliance with procurement policies, this includes working within the PSL, to agreed pricing and stocking levels.
• Monitor and track order status from initiation to delivery.

Supplier Liaison

• Maintain relationships with suppliers, addressing inquiries and resolving issues relating to orders and deliveries.
• Delivery dates are to be agreed with suppliers and chased if they are not delivered within agreed timescales. Communicate all delays with Sales or Operations Team.
• Update department managers on supplier performance when required.

Document and Record keeping

• Maintain accurate records of procurement activities, including supplier quotes, approvals and delivery paperwork.
• Obtain delivery tickets for orders delivered direct to customers. Direct delivery tickets to be processed and sale orders confirmed within weekly invoice deadlines.

Inventory Management Support

• Assist in monitoring levels and highlight trends of reordering stock regular to amend agreed minimum/maximum to prevent stock shortages/overstocking.

Compliance and Audit Support

• Ensure that procurement processes comply with relevant regulations and internal processes. Assist in audits by providing required documentation and data.
• Obtain approval for orders required outside PSL, or price agreements.

Commercial awareness

• Carriage charges and price increases to be challenged in first instance and communicated to Management.
• Support the Sales Team with tender enquires and Internal Sales Team with bespoke requests by obtaining best price from preferred suppliers, and where necessary alternative products.
• Minimise credit card spend where possible.

System and process

• Assist with the department mailbox for incoming requests for parts, fixed assets and services for the business.
• Assist with monitoring order reports.
• Assist with coordinating the goods return to supplier process. Ensuring all items are collected/returned as agreed and credits are provided as required.
• Maintain supplier price agreements within the system and follow the price update process as required.

HSEQ

• Complete tasks in accordance with risk assessments, notify the Team Leader of any potential noncompliance.
• Report accidents and Positive Interventions using the correct methods.
• Ensure the correct PPE is used at all times.
• Maintain excellent levels of housekeeping, ensure areas are free from waste and trip hazards etc
• Identify/Submit positive interventions where needed
• Work in conjunction with HSEQ policies and procedures

Key measures & targets:

• Overdue purchase orders and direct to customer sales
• Efficiency of orders placed from the procurement reports

Key relationships:

• Procurement Coordinator
• Suppliers
• Management team

Person Specification:

The successful candidate is likely to meet all of the following criteria:

Essential

• Knowledge of Microsoft Office
• Good administrative and organisational skills
• Confident communicating with Suppliers
• Able to complete tasks and meet deadline

Desirable

• Experience with in procurement

About BCS Group:

BCS Group, a subsidiary of Barhale Holdings Plc, is a privately owned company. We are a leading supplier of safety and construction products based in the Midlands. We pride ourselves on providing a first-class service to all our customers, ensuring the right product or solution is delivered to the right location on time. With over 5,000 items within our core range, BCS Group can fulfil any order and ensure it is delivered directly via our dedicated transport fleet or those of our partners.

Manufacturing: Our…