Planning Coordinator

As a Planning Coordinator at Algeco UK, your role is essential in ensuring the seamless functioning of our operations and the achievement of our production goals. You will play a pivotal part in providing invaluable administrative and organisational support to our Site Management Team, as well as orchestrating the critical paperwork and workflow processes required for the flawless execution of our logistics and production plans.

Effective communication with both our internal customers and suppliers will be your forte, fostering a cohesive and efficient work environment that enables us to deliver exceptional results.

• Provide comprehensive administrative support to the Site Manager, Production Manager, and Logistics and Planning Manager, ensuring the smooth operation of their day-to-day activities.
• Efficiently manage incoming emails and calls from various stakeholders, including the business, internal customers, and suppliers, maintaining effective communication channels.
• Collaborate with managers to meticulously document weekly and monthly reports detailing overtime worked, while also reporting total hours to the headquarters, contributing to data accuracy and transparency.
• Assist the Site Planning and Logistics Manager in the meticulous preparation of essential paperwork required to facilitate operations, encompassing financial documentation, such as CAPEX requests, as well as work instructions involving the collection of technical drawings, among other crucial details.
• Participate in daily planning meetings, capturing accurate minutes and maintaining an organised action log, ensuring clear and traceable records of decisions and tasks.
• Prioritise safety and compliance by working in accordance with the Company's Health and Safety Policy and any specific site restrictions, consistently promoting a secure and responsible work environment.
• Assist in generating purchase orders and streamlining order processing for the production facility in the absence or with minimal support from the stores personnel.
• Assign and oversee Job Watch tasks for the workforce, ensuring strict adherence to capturing Quality Inspections and First Time Quality information. This facilitates prompt corrective actions when necessary.

• Offer assistance in Hire Desk Functions, ensuring the seamless daily allocation of units for hire. Exhibit strong problem‑solving skills to swiftly resolve any issues that may arise during the due‑for‑delivery process.
• Highly organised and methodical, ensuring meticulous attention to detail.
• Proactive and customer‑oriented, offering exceptional service to both internal and external stakeholders.
• Proficient in time management and adept at prioritising tasks to meet deadlines.
• Works effectively both independently and as part of a team, demonstrating a strong work ethic and a results‑driven mind‑set.
• Exceptional planning and problem‑solving abilities, capable of anticipating and responding positively to challenges.
• Strong communication and relationship‑building skills.

• Prior experience in an administration role, preferably in a production/manufacturing environment is an advantage.
• Proficiency in essential software such as Microsoft Office.
• Demonstrated ability to excel in a fast‑paced work environment.
• Proven track record of effective collaboration with both internal and external customers.

Algeco UK is the leader in modular accommodation not only in the UK but around the world. We provide more buildings for hire than anyone else, including modular buildings for sale and rent, and off‑site permanent buildings for sale for temporary, semi‑permanent and permanent use.