Project​/Service Coordinator

Power your future with Qualus as a Project Service Coordinator! The Project/Service Coordinator is responsible for the overall coordination of various activities to ensure the successful completion of operational projects. This includes coordination of subcontractors and project materials/logistics. The Project/Service Coordinator may work independently or may support Project Managers, Field Service Managers or Support Specialists on assignments to specific client projects.

Duties shall include, but not limited to, coordination (project set-up, resource/revenue tracking, review and approval of time and expenses) of assigned client projects. In addition, creation and management of other documentation used to manage project execution and to ensure consistency with company strategy, commitments and goals. Responsibilities also include updating schedules and project plans, project status reporting and forecasts as well as some administrative duties.

• Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
• Performs and/or supports project resource planning and scheduling as needed
• Supports and assists in the contract management process
• Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
• Coordinates customer billing; prepares invoices and processes in timely fashion
• Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
• Ensures accurate creation of new project set up in ERP System
• Ensures thorough and accurate project closeout
• Assists in the change order process and submittal and communicates status
• Processes customer PO’s as directed ensuring alignment of scope expectations
• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
• Monitors and reports project status to Project Managers, Directors, Account Managers and other stakeholders as required
• Provides AR & AP support and monthly invoicing review
• Controls production log for the location and leads production meetings
• Performs other duties as assigned

• Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree preferred. Associates Degree, High School with commensurate related experience accepted.
• Minimum of 1 year related experience, dependent on educational background
• Experience in Project coordination, budget/accounting coordination, financial management, tracking & analysis, analysis and application of operational reports
• Experience in project management and/or operations management, or related industry experience
• Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)
• Proficient with MS Office tools (Word, Excel, Outlook) and ability to manage and analyze large quantities of data
• Knowledge of both theoretical and practical aspects of project management
• Experience with subcontractor management and/or procurement, technical projects and/or field construction operations
• Experience with conflict management, risk management and change management
• Strong interpersonal skills, communication skills (both written and verbal), business acumen, management ability

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The expected compensation range for this position is based upon several factors, including but not limited to education, qualifications, prior relevant work experience and work location.

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power…