Program Coordinator

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Municipal Pooling Authority is a Joint Powers Authority established in 1977, representing 20 municipalities. The insurance related services offered to the member cities and towns include 18 self-funded programs; with each of the programs designed to reduce the risk of the member agencies. MPA has long been recognized as one of the leading JPAs in California. MPA has received the California Association of Joint Powers Authorities Accreditation with Excellence for many consecutive years.

MPA has joined a select group of JPAs that demonstrate exceptional capabilities in management, financial strength, innovative programs, stability and service.

MPA offers an attractive benefits package that includes CalPERS (defined benefit plan) 2% @ 55 for classic members and 2% @ 62 for new employees not covered by CalPERS after 2013 or the 1937 Act. MPA does not participate in Social Security. Other significant benefits include MPA provided coverage for Medical, Dental and Vision plans for the entire family with the premium paid largely by the employer.

$64,066 - $77,873

The Program Coordinator is responsible for providing support, coordination, and documentation for Accounts Payable, Payroll, Cash Receipts, and Benefits Program functions at the direction of the Finance Manager.

Under direct supervision from the Finance Manager, the Program Coordinator will provide accounts payable, payroll, benefits, cash receipts processing, documentation, support, schedule, coordinate, and facilitate seminars, communications, and other program-related activities provided by MPA to its Members.

Responsibilities and duties may include, but are not limited to, the following:

• Process Accounts Payable, and maintain vendor lists and W9s
• Code member receipts and other Accounts Receivable payments
• Maintain and reconcile petty cash
• Serve as backup for payroll
• Attend and participate in Members’ meetings as requested.
• Respond to Members’ inquiries within the scope of responsibilities.
• Assist the Finance Department’s team with other duties and tasks as requested, prepare special reconciliations, projects, and reports as needed
• Work with vendors to coordinate all MPA Members and MPA staff benefit programs, including Deferred Compensation, Medical, Dental, Vision, Life, STD/LTD, and other insurance and benefits.
• Track attendance, participation, or performance data related to Employee Assistant Program (EAP) events.
• Answer questions regarding EAP and benefits programs.
• Manage and track monthly billings and premium payments.
• Prepare reports, reconciliations, and presentations as needed.
• Assist in drafting employee communications with respect to new benefit information and events to provide continuing education.

• General accounting principles and payroll processes
• Employee Benefit Programs

• Planning, coordinating, organizing, and facilitating multiple work projects.
• Data collection, entry, and reporting with great attention to detail and confidentiality.
• Communicate effectively in English both orally and in writing.
• Interact effectively with representatives of various public and private agencies, service providers, Members and all employees.
• Understanding, applying, and adhering to required guidelines.

• Work proficiently with computerized accounting software programs, Word, Excel, and other analytical software programs.
• Organize, coordinate, and facilitate meetings and events.
• Write reports, business correspondence, and procedure manuals.
• Provide clear oral and written communication.
• Work independently in a time-sensitive environment.
• Establish and maintain effective working relationships with the Chief Administrative Officer, all MPA employees, the Board of Directors, member city employees, and third‑party…