Payroll Specialist

Base Pay Range

$75,000.00/yr - $90,000.00/yr

A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team.

• True impact: You own weekly payroll that keeps employees paid accurately and on time - field (union) and office.
• Grow beyond payroll: Partner with a hands‑on Controller who will develop you on GL, reporting, and project accounting over time.
• Benefits that actually benefit: Employer‑paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3–5%), bonus eligibility.

• Run weekly, multi‑entity, union and non‑union payroll end‑to‑end
• Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins.
• Prepare/submit union reports & monthly benefit remittances
  ; maintain craft/class codes, fringes, dues, and reciprocity rules.
• Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings.
• Support certified payroll and prevailing wage reporting when required (public/tenant‑improvement jobs).
• Post payroll to the GL
  , reconcile payroll accounts, and partner with Accounting on job cost allocations.
• Assist with W‑2 year‑end, audit requests, workers’ comp, and process documentation; cross‑train with AP/Accounting as bandwidth allows.
• Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards).

• 3+ years of payroll;
  union payroll in CA strongly preferred.
• Strong command of deductions, fringes, multi‑locality/multi‑state payroll, and agency portals (EDD/IRS).
• High accuracy under tight deadlines; proactive communicator with PMs/field.
• Onsite in Walnut Creek (primary). SF office available as needed.

Mid‑Senior level

Full‑time

Administrative, Other, and Accounting/Auditing

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