Reposted - Bilingual; English​/Spanish Middle School Assistant Secretary​/Receptionist

Civil Rights Compliance Coordinator Purpose Statement

This position is responsible for providing a variety of office support functions, including receptionist activities, composing and typing correspondence and reports, record tracking, budget or financial tracking, providing customer service, operating a computer, producing custom reports, and a variety of other support functions. Will provide translation for Spanish speaking parents and community members.

• Answer the telephone and greet office visitors; provide program information to staff members, parents, and professionals. Use tact and confidentiality in dealing with sensitive matters. Respond to requests, route callers to appropriate staff members, take messages. Keep communication lines open between teachers, staff, supervisors, parents, and the community.
• Maintain a variety of program records and research; track records for compliance and/or completion; maintain record accuracy; input data into computer; produce reports as requested. Examples include athletic registrations, discipline, attendance, ASB receipts, general fund and other accounting records.
• Prepare and/or translate newsletters, routine forms, memoranda and correspondence; proofread and distribute materials.
• Order supplies, maintain inventory and records, maintain and oversee copy and fax machines.
• Operate computer and a variety of software packages such as word processing, spreadsheet, database, desktop publishing, and system computer applications.
• Provide a variety of clerical and office support such as typing correspondence, reports, and memoranda; create and maintain files and building forms; copy materials for meetings and parent distribution; perform other office support tasks as directed.
• Receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
• Support the Secretary to the Principal with the coordination of student assistants and volunteers assigned to the office; provide training and guidance; assign and review work as appropriate.
• Model appropriate and cooperative behavior, including protecting confidential information.

• May purchase refreshments for meetings and conferences and assist with set up for building events.
• Perform student health clinic duties when needed.
• May serve on various district committees and/or departmental work teams.
• Perform related duties consistent with the scope and intent of the position.

• Reports to assigned administrator. Will receive direction from building principal secretary or building assistant principal secretary; may receive direction from counselors or other program personnel.

• Experiences frequent interruptions and shifting priorities; required to adapt to shifting priorities and to frequently re‑channel work efforts; requires concentration and attention to detail.
• Must occasionally work with distraught or difficult parents and students.

• Ability to lift and/or move up to ten (10) pounds.

• High School diploma or GED; college level coursework preferred.
• Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of secretarial training or experience involving maintaining detailed records and customer service.

• Bilingual English/Spanish required.
• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.
• Ability to communicate effectively, establish and maintain effective working relationships with students, parents, staff and the public.
• Effective customer service and public relations skills.
• Knowledge of office procedures; strong keyboarding and data entry skills; skill in operating a variety of office machines.
• Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications.
• Skills in correct grammar,…