Reposted - Bilingual; English​/Spanish Middle School Assistant Secretary​/Receptionist

Position: Reposted - Bilingual (English/Spanish) Middle School Assistant Secretary/Receptionist
PURPOSE STATEMENT

This position is responsible for providing a variety of office support functions, including receptionist activities, composing and typing correspondence and reports, record tracking, budget or financial tracking, providing customer service, operating a computer, producing custom reports, and a variety of other support functions. Will provided translation for Spanish speaking parents and community members.

ESSENTIAL FUNCTIONS

* Answer the telephone and greet office visitors; provide program information to staff members, parents, and professionals. Use tact and confidentiality in dealing with sensitive matters. Respond to requests; route callers to appropriate staff members; take messages. Keep communication lines open between teachers, staff, supervisors, parents, and the community.

* Maintain a variety of program records and research; track records for compliance and/or completion; maintain record accuracy; input data into computer; produce reports as requested. Examples include athletic registrations, discipline, attendance, ASB receipts, general fund and other accounting records.

* Prepare and/or translate newsletters, routine forms, memoranda and correspondence; proofread and distribute materials.

* Order supplies, maintain inventory and records, maintain and oversee copy and fax machines.

* Operate computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and system computer applications.

* Provide a variety of clerical and office support such as typing correspondence, reports, and memoranda; create and maintain files and building forms; copy materials for meetings and parent distribution; perform other office support tasks as directed.

* Receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.

* Support the Secretary to the Principal with the coordination of student assistants and volunteers assigned to the office; provide training and guidance; assign and review work as appropriate.

* Model appropriate and cooperative behavior, including protecting confidential information.

OTHER FUNCTIONS

* May purchase refreshments for meetings and conferences and assist with set up for building events.

* Perform student health clinic duties when needed.

* May serve on various district committees and/or departmental work teams.

* Perform related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS

* Reports to assigned administrator. Will receive direction from building principal secretary or building assistant principal secretary; may receive direction from counselors or other program personnel.

MENTAL DEMANDS

* Experiences frequent interruptions and shifting priorities; required to adapt to shifting priorities and to frequently re-channel work efforts; requires concentration and attention to detail.

* Must occasionally work with distraught or difficult parents and students.

PHYSICAL DEMANDS

* Ability to lift and/or move up to ten (10) pounds.

MINIMUM QUALIFICATIONS

Education and Experience

* High School diploma or GED; college level coursework preferred.

* Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of secretarial training or experience involving maintaining detailed records and customer service.

Knowledge,

Skills and Abilities

* Bilingual English/Spanish required.

* Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.

* Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the district.

* Ability to communicate effectively, establish and maintain effective working relationships with students, parents, staff and the public.

* Ability to communicate effectively and establish effective working relationships with students, parents, staff and the public.

* Effective customer service and public relations skills.

* Knowledge of office procedures; strong keyboarding and data entry skills; skill in operating a variety of office machines.

* Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications.

* Skills in correct grammar, spelling and English usage.

* Ability to set up and maintain accurate files and records.

* Ability to organize and set priorities for work.

* Required to maintain confidentiality.

Licenses/Special Requirements

* Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.

* Must complete Walla Walla Public Schools Risk Management and Bloodborne Pathogens Training upon hire.

* May require the ability to communicate effectively using both English and Spanish, to include reading, writing, and speaking.

TERMS OF EMPLOYMENT

Secretary I on the PSE Classified Salary Schedule A

7.5 hours per day,…