Office Assistant Lead

Office Assistant Lead – Washington State Penitentiary (WSP), Walla Walla, Washington

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of a Full‑Time, Permanent Office Assistant Lead for the Washington State Penitentiary (WSP) located in Walla Walla, Washington. The WSP is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 2 Minimum Housing Units and a Hospital.

In all, WSP houses approximately 2,000 incarcerated individuals and employs approximately 1,000 staff. The facility operates 24 hours a day, 7 days a week.

Whether the work is inside a prison, in community corrections, or in an administrative office, DOC staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

• Ensure new staff are properly trained and provide ongoing training to current staff
• Provide input to supervisors on unit operations and employees’ performance
• Draft the unit's monthly schedule of assignments to disburse and task workloads
• Organize job duties for lower-level staff and coordinate workflow
• Monitor team performance to ensure the unit meets accepted standards for quality, timeliness, accountability
• Document and maintain monthly staff meeting minutes
• Respond to inquiries regarding clerical policies, procedures and services
• Establish and update templates for lower-level staff
• Review data for completeness and accuracy and refer questionable data or narrative to originator for clarification
• Maintain confidentiality of information protected by DOC policies, federal or state laws
• Develop and prepare reports related to unit activity and production, comparing data from various sources to identify trends, differences, similarities, etc.
• Submit purchase request for office‑related supplies
• Coordinate and facilitate records management, install filing systems, and arrange for file retention and disposition

• High school diploma or G.E.D.
• Ability to type a minimum of 40 words per minute
• Intermediate Word processing and spreadsheet skills
• Minimum of two (2) years of clerical experience

• Minimum of five (5) years of clerical experience
• Minimum of one (1) year of clerical lead or supervisory experience
• Advanced Word processing and spreadsheet skills

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal‑opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

The DOC complies with the federal employment‑eligibility verification requirements (I‑9). The selected candidate must provide proof of identity and eligibility to work in the United States on the first day of employment.

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, you may include education professionals or other associates. Phone number and email address are required for all professional references.
• A background check, including criminal record history, will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous…