Child Care Licensing | Administrative Assistant ; AA- Yakima

Child Care Licensing | Administrative Assistant 5 (AA5) – Yakima

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Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy - thriving physically, emotionally and academically, nurtured by family and community.”

Job Title: Child Care Licensing – Administrative Assistant 5 (AA5)

Location: Yakima, WA (Hybrid / Flexible)

Closes: Friday, January 16th, 2026

Salary: $5,011 – $6,735 Monthly

The Department of Children, Youth and Families is seeking an Administrative Assistant 5 (AA5) to serve as a confidential Administrative Assistant to the Senior Administrator of the Child Care Licensing Division and independently perform a wide variety of secretarial and high-level administrative duties.

As the Administrative Assistant 5 (AA5) you will provide technical assistance and ongoing risk management, health and safety support to child care centers and family home child care providers, Family Friend, and Neighbor child care providers.

• Perform a wide variety of secretarial and high-level administrative duties to support the Senior Administrator.
• Coordinate and manage travel arrangements for supervisors including registration, lodging, airfare, group transportation and parking.
• Perform complex administrative duties such as developing cost estimates and coordinating purchases, resolving issues related to space, travel and equipment.
• Manage and deploy purchasing and procurement processes for the division. Direct staff on proper purchasing protocol and processes.
• Manage and maintain confidential information and confidential administrative documents using appropriate methods and filing systems, with specific tracking approaches.
• Coordinate space revision forms and assist in preparation of long‑range plans for space utilization and renovation, on behalf of the Child Care Senior Administrator.
• Facilitate and coordinate equipment assignments and inventory for employees in both Headquarters and multiple regional offices. Communicate equipment policies and procedures for both in‑office and remote employees.
• Support collaborative work with other department divisions, which may include coordinating hiring activities, scheduling and coordinating meetings, providing communication and TA support.
• Arrange meetings and conferences, take notes as requested.
• Handle inquiries personally or refer them to appropriate persons as circumstances warrant.
• Arrange business itineraries and coordinate travel.
• Coordinate personnel issues such as recruitment, selection, appointment, and promotion.

• Equivalent combination of education and experience totaling five (5) years of planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government; OR
• Associate’s degree and two (2) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
• Ability to take action to learn and grow.
• Ability to take action to meet the needs of others.

• Demonstrated knowledge of DCYF policies, administrative procedures, program operations, services, and organizational structure.
• Demonstrated knowledge of Microsoft Office Suite and Adobe Acrobat.
• Knowledge of travel guidelines including DCYF Accounting policies, SAAM Policies, and OFM Regulations.
• Ability to prepare executive correspondence, reports, and other documents.
• Ability to make reasonable judgments in a complex and changing organizational environment.
• Ability to analyze sensitive issues objectively and provide advice and consultation.
• Technical troubleshooting of computer hardware, software, and electronic equipment.
• Creation and maintenance of tracking and monitoring systems.
• Strong organizational, prioritization and project management skills.
• Ability to work independently, establishing priorities and completing tasks timely and accurately.

In addition to completing the online application, applicants must attach the following documents to their profile to be…