Contractor Signing-In Co-ordinator

Location

WF1 4DG

3 Months

37.50/Week

• Primary function of the role is to support in the signing in/out of contractors across a busy Healthcare facility. The position involves a variety of administration and coordination responsibilities including contractor management.
• Ensuring that local queries are resolved quickly and efficiently or escalated to the appropriate service supervisors/managers as appropriate.

• Role is essential to ensure that all contractors are signing in, escalating any identified issues for prompt action.

• Assist with the coordination of all third-party activities on sites ensuring safe methods of working, permits to work, etc are issued.
• To build and maintain an effective and supportive working relationship with internal and external stakeholders.
• To understand and apply all contractual requirements as appropriate.
• To own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control.
• To ensure all maintenance activities are carried out against the planned schedule.
• Regular reporting on service delivery, equipment and personnel performance, subcontractors.
• Maintain accurate records, data, and reports in line with policy and compliance requirements, ensuring all confidential material is adequately secured.
• Assist the Planning & Coordination Team Leader in maintaining and managing labour sickness in accordance with company policy.
• Services being delivered are in full compliance of Health, Safety and Environmental Regulations.
• Promote a culture of customer service and the meeting of Client's values.
• Provide training and coaching support to others where required within their current role.
• To carry out other duties within agreed competencies

• Operational experience of Computer Aided Facilities Management systems (Maximo) is essential for this role.
• Good working knowledge of the Microsoft suite of IT, Word, Excel etc.
• Good attention to detail and an ability to prioritise work effectively.
• Experience in managing subcontractor setting to work processes when signing onto and off site.
• Experience of working in a customer focused environment.
• Good communication and interpersonal skills
• Good written and verbal communication skills
• Ability to manipulate and analyse large amounts of data
• Willingness and aptitude to acquire new skills
• Experience of working in a healthcare environment is beneficial but not essential.

Guidant, Carbon
60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.