Administrative Assistant

Overview

Blessed Sacrament Outreach School, East Central Alberta Catholic School Division invites applications for the position of 1.0 FTE Administrative Assistant at Blessed Sacrament Outreach School in Wainwright, Alberta. Blessed Sacrament Outreach is a grade 10-12 outreach school that serves students in and around the Wainwright area.

Upon successful completion of the probationary period, employment will be a permanent position. This position will commence as soon as a successful candidate is found and is subject to the Canadian Union of Public Employees (CUPE) Local 5352 Collective Agreement. This position is responsible for overseeing the operations of a school main office, which includes implementing a broad range of support to an individual or group of individuals in an office, between offices, and/or departments.

• Extensive understanding regarding divisionally implemented software platforms i.e. Power School, Google, Microsoft Office (Word, Excel), etc.
• Extensive receptionist work. Answers phones, assists students and staff, greets and directs visitors, takes messages and information.
• Responsible for records management of a variety of hard copy or electronic files, e.g., student records, marks, attendance, meetings, minutes, etc.
• Provide Office/Program support - mail, filing, unpacking, forms, registrations, photocopying, maintaining office supplies.
• As assigned by the administration, provide a variety of services directly involving students.
• Preparing monthly newsletters, community use bookings/invoicing, setting up appointments for parent/teacher interviews, school agendas, preparing confidential and non-confidential materials.
• Receipt money, i.e. concession, lunch program, small amounts.
• Maintains and updates the Student Record Files, student demographic data and transfers student(s) into and out of the school records.

• High School Diploma
• Related training would be an asset
• Computer experience and program applications (Google Apps-Suite/Microsoft applications)
• Experience or knowledge of Power School is an asset
• Good telephone and communication manners
• Work experience with children is an asset
• Excellent organizational skills
• Ability to work as an active team member
• Be able to accept a busy environment, handling several situations at one time

Interested applicants can apply by filling out the form found on our website and submitting all the documents stated on the form to the address below.

Competition No. SS02-2526-BSO

East Central Catholic School Division
1018 1 Ave
Wainwright, Alberta T9W 1G9
Email:

If submitting through Apply to Education and an applicant is still waiting for a required document, scan a paper with a note stating the estimated time the required document will be available in order for you to finish the process of submitting your application package.

In applying for this position it is understood that East Central Catholic School Division has permission to contact references or any past or present employers of the applicant.

• a recent and clean Criminal Record Check including Vulnerable Sector Check
• a recent and clean Child Welfare Intervention Check
• signed Support Staff Conditional Offer of Employment
• Confidentiality Agreement
• Technology User Agreement
• a valid Social Insurance Number in the current legal name

This competition will close when suitable applicants are found.