Administrative Assistant ; SR

Overview

Performs a variety of work assignments related to the administrative services functions of a department; researches, compiles and prepares reports with recommendations as required.

Classes in this series are distinguished by the responsibility for performing a variety of assignments in assisting in the accomplishment of the administrative services functions of a department.

Grade I:
This level distinguished by its responsibility to independently perform selected administrative service assignments of moderate scope and complexity. Although work at this level is performed independently, guidance and control are readily available. Work assignments are clearly laid out and reviewed for soundness and completeness. The following are examples of duties and are not necessarily descriptive of any one position in this class.

The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

Conducts studies on operating methods and procedures of various departmental programs to refine, develop or revise policies and procedures, and prepares detailed guidelines for internal operations of the department; recommends to the department head adoption of policies and procedures for internal use; conduct efficiency studies on manpower, equipment utilization and workflow by gathering and compiling data on existing practices and procedures, preparing reports and making recommendations as required;

compiles, reviews, and prepares data for budgetary and other purposes; prepares, justifies and presents departmental budget as hearings; coordinates departmental personnel management services involving recruitment, selection, classification, pay, training, employee-management relations, promotion, transfer, retirement and related activities; maintains employee personnel records; advises employees of personnel rules, regulations and procedures; prepares correspondence and memoranda for the department head and reviews outgoing communications for consistency with the objectives, policies and procedures of the department;

serves as liaison between the department head and other operating officials; receives and investigates complaints against the department and prepares reports with recommended actions; represents the department head at meetings and conferences.

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor’s degree in business or public administration and for:

Level I: one year of administrative work experience in management/organizational analysis, personnel management, or budget formulation and justification;

Non-Qualifying

Experience:

Clerical or para-professional (technical work performed in support of professional practitioners) work, although such work may have been done in personnel, budget or program evaluation area, is not qualifying.

Possession of a valid motor vehicle operator's license (Type
3).

basic principles and practices in public administration including personnel management, budget administration, organization and methods analysis; municipal government organization and functions; research methods and techniques; report writing.

obtain, analyze and evaluate facts; compile and summarize operational, statistical and financial data; prepare complete and concise reports; draft policies and procedures; interpret pertinent laws, rules and regulations; maintain cooperative and effective relationship with others.

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

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