Training School and Admin Support Specialist

Join Our Team as a Training School & Admin Support Specialist!

Work Location: Waco, TX (On-Site)
Travel Requirements: Minimal (local errands for operational needs, must have a clean MVR)

We are seeking a highly organized, proactive, and service-minded Training School & Admin Support Specialist to serve as the operational backbone of our Waco facility. This role functions as the central hub ensuring training programs, travel logistics, meetings, plant activities, and daily administrative operations run seamlessly, professionally, and on schedule.

The ideal candidate is a true self-starter—someone who does not wait to be told what to do, but instead anticipates needs, identifies priorities, and directs their own work with confidence and sound judgment. You naturally bring structure to complexity, create systems to stay organized, and manage multiple moving parts without losing attention to detail.

You thrive in a fast-paced environment where coordination, communication, and execution matter. You are comfortable owning end-to-end logistics for training events and company meetings, including travel coordination, vendor management, scheduling, materials preparation, and follow-through. You think critically, solve problems before they escalte, and maintain a professional presence when interacting with executives, employees, and external partners.

Most importantly, you take pride in being the person who keeps everything running smoothly. If you are highly organized, decisive, dependable, and energized by ensuring operational excellence behind the scenes, this is the perfect opportunity to make a meaningful impact.

In this highly visible role, you will directly support leadership, HR, sales, operations, and plant teams—playing a key part in creating exceptional training experiences, supporting employees and visitors, and maintaining the professional presentation of the facility. You will streamline planning processes, coordinate events, support onboarding, and ensure that the Waco plant operates at its best every day. Your impact will be immediate and meaningful—helping create a world-class environment for employees, trainees, customers, and business partners.

Uzin Utz North America, Inc. is a leader in flooring installation systems and a North American subsidiary of Uzin Utz SE, based in Ulm, Germany. Since 1911, Uzin Utz SE has been a global innovator in product systems for flooring installation and maintenance. We are committed to fostering a culture of safety, sustainability, and operational excellence across all levels of our organization.

In the United States and Canada, Uzin Utz North America offers its products under the renowned UZIN, WOLFF, and PALLMANN brand names, delivering industry-leading solutions for flooring professionals.

The Training School & Admin Support Specialist is a highly organized, hands‑on professional responsible for owning and executing the end‑to‑end coordination of the Training Schools, plant events, administrative operations, and activities at the Waco facility. This role ensures a seamless experience for employees, visitors, trainees, and vendors by proactively managing calendars, logistics, facility readiness, communications, and supporting documentation. Serving as the welcoming face of the facility, greeting visitors and employees, this position plays a critical role in maintaining smooth day‑to‑day operations, upholding professional presentation standards, and enabling cross‑functional collaboration.

• Own the full lifecycle of Training Center events: planning, scheduling, logistics, execution, and post‑event follow‑up.
• Manage the Training Center/Classroom Calendar and Quako Event Page to ensure accurate scheduling.
• Coordinate meals, travel, off‑site activities, classroom materials, swag, and certification forms.
• Prepare and distribute marketing literature and training documents.
• Set up rooms with AV, sound, furniture, hospitality items, and event supplies.
• Create attendee name badges and assemble gift bags.
• Manage event setup and cleanup: tables, chairs, tablecloths, food warmers, and…