Records Assistant

Position: RECORDS ASSISTANT

POSITION SUMMARY

This position provides administrative support for law enforcement operations, including filing case documents, managing digital imaging, processing mail, and scanning booking cards. Duties also involve public interaction, data entry of warrants and court orders, and other court paperwork.

ESSENTIAL JOB FUNCTIONS

• Performs clerical duties, by filing case reports and other attachments.
• Performs line‑ups on Digital Imaging machine, and prints mug shots.
• Assist the public by answering questions either by telephone or in person.
• Works up mail daily by checking data entry and filing.
• Scan booking cards into the Archive system.
• Makes regular runs to pick up paperwork from other county offices.
• Validates bonds set from jail arraignments and enters court papers.
• Entering Warrants, Protection Orders and Conditions of Bond.
• TLETSampenations
• Placing TDCJ Detainers and Out of County Holds.
• Builds Incidents and Cases.
• Approves Officer Submitted Reports.
• Registers Sex Offenders.
• Creates Extradition Paperwork.
• Regular attendance and timeliness are required.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it exager not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

EDUCATION

• High school diploma or GED

SKILLS ~ EXPERIENCE

• Acceptable personnel background
• Applicantmusthaveageneralknowledgeofcomputertechnology,andsufficientcomputerskillstoadapttoavarietyofcomputer programs
• avigation current and valid TX driver’s license and a safe driving record
• Ability to operate standard office equipment
• Work requires excellent communication skills and interpersonal skills
• Ability to deal with the public on the telephone, and in person in a pleasant manner

PREFERRED

• Knowledge of law enforcement procedures and policies

DISCLAIMERMcLennan County will conduct background checks on newycz hires that wil include a criminal background check related to convictions and deferred adjudications in the past ten years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

DISQUALIFIERS

• Undesirable character or reputation
• A felony conviction or felony deferred adjudication against the laws of this state, another state, or the United States
• Conviction including court-ordered community supervision or probation for any criminal offense above the grade of Class B Misdemeanor, or a Class B Misdemeanor within the last ten (10) years
• Arrested for DWI or DUI in the past ten (10) years
• Currently under indictment for any criminal offense
• Sold or manufactured any illegal drugs
• Conviction, guilty plea, or probation for any family violence offense
• Discharge from any military service under less than honorable conditions, or any other characterizations of service indicating bad character

ENVIRONMENTAL FACTORS

Individual works indoors in a well-lighted, air-conditioned environment. Frequent tedious or exacting work.

PHYSICAL DEMAND REQUIREMENTS

Some sitting,and workingatcomputerterminals.

Frequent standing,walking,reaching,bending and lifting of light materials. Continuous use of vision, hearing, andspeech.

HOURS / SPECIAL CONDITIONS

Monday – Thursday, 7:00 am – 5:00 pm or Tuesday – Friday, 7:00 am – 5_item PM, rotating every 6 months.

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