Accounting Administrator

Job Summary: This position is responsible for performing balance sheet reconciliations, journal entry preparation and posting, accounts payable entry for major suppliers, account research, and accounting administrative functions in an accurate and timely manner. This position is also responsible for communicating and working with Finance and IT staff to maintain efficient daily processing of invoices in a computerized environment – DBS, CODA, Epicor, and other ERP systems.

The incumbent in this position is expected to model the following practices daily:
1) Demonstrate alignment with the company's mission and core business values;
2) Collaborate with key internal/external resources;
3) Participate in ongoing self-development.

• A competitive salary, commensurate with your experience and competencies.
• A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front‑loaded PTO program.
• A Tuition Reimbursement program to support the pursuit of accredited college courses.
• An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Processes supplier A/P invoices, statements, reconciliations, and payment procedures in a timely manner
• Prepares weekly payment requests to pay suppliers
• Prepares monthly bank reconciliations
• Generates and distributes company sales invoices
• Performs account reconciliations of accounts payable sub-ledgers to the general ledger and other accounts as assigned
• Communicates with internal customers to assist in the proper coding of invoices and with supplier representatives for invoice backup and explanations
• Research and records entries for invoices posting to suspense accounts
• Coordinates with Finance and IT departments to maintain efficient, timely processing through systems used to bring in supplier invoices
• Requires regular and punctual employee attendance
• Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Performs other duties as assigned

• Knowledge of Microsoft Office products (specifically Excel and Outlook)
• Demonstrating competency in identifying problems and gaps in current processes
• Ability to exercise good judgment in making decisions
• Demonstrate leadership in attitude and align behaviors to ensure a high level of commitment and contribution towards the success and development of the team
• Exceptional organizational, time management, and multi-tasking skills
• Self and task-management attributes involving obtaining feedback, demonstrating adaptability
• Ability to recognize, evaluate, and implement improvements for the purpose of accomplishing specific, targeted business objectives
• Excellent oral and written communication skills to provide how-to instructions
• Exceptional customer service and relationship-building skills with the ability to work with all levels of personnel within the organization
• Ability to process and maintain confidential information
• Sound decision-making skills
• Ability to manage day-to-day operations in a fast-paced environment

• High School Diploma or equivalent required
• 4 years of relevant experience required, 6 years preferred
• Degree in Accounting or Finance preferred
• Experience with Epicor or other manufacturing ERP systems preferred

• None

• Up to 5% travel may be required

• This role routinely uses standard office equipment such as computers, phones, and photocopiers
• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery
• This role frequently communicates with others and must be able to exchange accurate information in these situations
• Occasionally moves materials or equipment weighing up to 15 lbs.

• This job is performed indoors in a professional office environment
• Frequently works at a fast pace with unscheduled interruptions

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.