AP​/AR Specialist

Overview:

Prominent sustainable manufacturer of health and wellness products. We operates sustainable manufacturing and distribution facilities on three continents with products sold in more than 120 countries, worldwide. We have an immediate opening for an Ap/AR Specialist.

Responsibilities:

AP Related

• Sort and distribute incoming mail
• Review all invoices for appropriate documentation and approval prior to payment
• Process 3-way P.O. matching invoices
• Daily sub-ledger to general ledger reconciliations
• Expense report processing
• Prioritize invoices according to cash discount potential and payment terms
• Process check requests
• Weekly check runs
  - Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Maintain accounts payable files
• Maintain vendor records
• 1099/W9 maintenance
• Assist in month end closing
• Assist with other projects as needed

AR Related

• maintain up-to-date billing system
• generate and send out invoices
• follow up on, collect and allocate payments
• carry out billing, collection and reporting activities according to specific deadlines
• perform account reconciliations
• monitor customer account details for non-payments, delayed payments and other irregularities
• research and resolve payment discrepancies
• generate age analysis
• review AR aging to ensure compliance
• maintain accounts receivable customer files and records
• follow established procedures for processing receipts, cash etc
• process credit card payments
• prepare bank deposits

Qualifications:

• 1-3 years general accounting experience
• Education and/or
  
  Experience:
  
  High School Diploma or equivalent
• Three years related experience and/or training.
• Proficiency with Microsoft Word, Excel, & Outlook
• Experience with Purchase Orders - A PLUS
• Experience with reconciliations and General Ledger - A PLUS
• MS Great Plains software experience - A PLUS

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.