Accounts Receivable Specialist

We are seeking a detailed-oriented Accounts Receivable Specialist to join our team. In this role, you will work closely with our Credit Manager to perform day-to-day accounts receivable transactions, ensure timely and accurate billing, cash receipts, preliminary notices, and support various accounting functions as needed. This is a great opportunity for someone with a strong understanding of A/R processes and excellent organizational skills.

• Process accounts receivable transactions in a timely and accurate manner.
• Create new customer accounts in the system.
• Print and review the daily open sales order report; request preliminary information from customers.
• Prepare preliminary notices.
• Process lien waiver releases.
• Release sales orders from credit holds.
• Process credit card payments.
• Apply customer checks.
• Process A/R miscellaneous credits and RMA credits.
• Update and maintain customer tax exemption certificates.
• Assist with customer collections and follow-up activities.
• Assist in the month-end close process.
• Compile documentation and information for audits as needed.
• Handle special accounting projects and assignments as required.

• Must be computer literate i.e., accounting software, spreadsheet application and word processor programs. Experience with Microsoft Dynamics software helpful but not required.
• Ability to follow up on pending issues and meet deadlines.
• Knowledge of general accounting principles.
• Ability to work in a high volume and fast paced environment.
• Excellent verbal and written communication skills.
• Must be organized and detail oriented with the ability to multi-task.
• Ability to interact with customers and all levels of personnel in a professional manner.
• Maintain the highest level of professionalism under pressure.

• No unusual physical requirements. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Occasional – Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
• Job frequently requires sitting and handling objects with hands.
• Job occasionally requires standing, walking, bending, reaching, talking, hearing, and lifting up to 10 pounds.
• Vision requirements:
  Ability to see information in print and/or electronically.
• Hearing requirements:
  Ability to hear people over the telephone and in person.

• A GREAT work environment with fun, friendly, knowledgeable and helpful team members.
• Benefits package to support you and your family’s health. From medical, dental, and vision, to flexible spending accounts for both health and dependent care.
• Educational reimbursement to help keep your career updated.
• Save money on tickets to the San Diego Zoo, other amusement parks, movies, indoor skydiving and so much more with our employee discount program.
• Paid time off, holidays, company-matched 401(k) plan and more!

Join SWARCO McCain. We look forward to receiving your resume.

SWARCO McCain is an equal opportunity employer and participates in E-Verify.