Administrative Specialist

Overview

Administrative Specialist I (546) (Project Management)

Kings View is a nonprofit leader in providing behavioral health services to the underserved community, and is currently seeking an Administrative Specialist I to join our mission to provide compassionate services to those with limited resources. Our ideal candidate will have a passion to promote social justice and societal awareness, respect for human dignity, and lead with integrity while listening and responding to the community in need.

Administrative Specialist I (546) — Visalia, CA

Under moderate supervision, Administrative Specialist I provides general support in one or more specialized administrative areas. Responsibilities include assisting with reports, projects, audits, and budget tracking, as well as providing technical assistance as needed.

• Answer telephone calls, provide information to callers, take messages, or transfer calls to the appropriate individuals.
• Create, maintain, and update information in the HMIS database.
• Operate office equipment, including fax machines, copiers, and phone systems, and coordinate repairs when necessary.
• Set up and manage paper or electronic filing systems, recording and updating information such as attendance records, correspondence, and other documents.
• Locate and attach relevant files to incoming correspondence that requires a reply.
• Conduct searches to find necessary information using resources such as the Internet.
• Learn to operate new office technologies as they are developed and implemented.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Track program expenses and submit credit card reports to the finance department in a timely manner.
• Maintain an up-to-date record of staff members' locations and availability.
• Perform other duties as assigned to support the overall functioning and success of the program.
• May encounter risk of working with persons with SMI (serious mental illness); if such situations arise, staff will be required to call local emergency personnel, use crisis intervention techniques, and consult with supervisor as soon as practically possible.

• High School Diploma (or Equivalent)
• Driver's License:
  Class C
• Knowledge of basic office tasks, such as using office software, organizing files, and answering phones. The role involves tracking expenses, operating office equipment, and staying informed about new technologies.
• Ability to obtain credentialing through the local County Managed Care Department.
• Ability to organize tasks efficiently, manage time effectively, and communicate clearly.
• Adaptability to new technologies and handling basic administrative functions with minimal supervision.
• Strong interpersonal skills and ability to work collaboratively with diverse teams. Detail-oriented, organized, and reliable.
• Strong communication skills and a proactive attitude are essential for assisting with various tasks.
• Flexibility, a willingness to learn, and the ability to handle multiple responsibilities.
• Bilingual English/Spanish preferred

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• 401k plan
• Vacation time
• Twelve (12) Paid Holidays
• Education Reimbursement Program up to $1000 per year
• Referral Program
• Employee Assistance Program
• An environment of like-minded people reaching for the same goal
• Serving the underserved community
• A sense of purpose

Since 1951, Kings View leads the community in providing behavioral health services to the underserved population. We have a strong tradition of commitment, and we focus on serving rural communities where health resources are often limited. Our people treat the community with care and compassion. We stand by our cornerstone and philosophy of valuing each person’s worth, dignity and wholeness in body, mind, and spirit.

Our principal core values echo throughout the organization and into our patient-focused programs. At Kings View we are dedicated to continuing our demonstration in the unparalleled commitment to wellness and recovery within each community we serve. Join us and apply today.