Accounting Specialist

Job Title:

Accounting Administrator

Job Description

The Accounting Specialist role involves performing cash control procedures, utilizing strong reasoning skills, handling complex mathematical computations, and taking initiative to solve intricate issues. This position includes B2B collection functions and requires excellent judgment, tact, and interpersonal skills to represent the company effectively with customers and the public. Proficiency in Microsoft computer applications and accounting systems, including word-processing and Excel, is essential.

Responsibilities

+ Receive and process cash receipt transactions.

+ Make necessary collection contacts to ensure prompt payment from assigned customers.

+ Review sales orders for pricing accuracy and collaborate with Customer Service on pricing discrepancies.

+ Invoice Butter and Powder sales orders with a high degree of accuracy.

+ Input and process customer deductions for claimed pricing discrepancies, short or mis-shipments, scorecard deductions, and late delivery/loss of sale deductions.

+ Contact customers to resolve payment deductions.

+ Prepare deduction write-offs for approval.

+ Cross-train with team members to provide back-up support during absences.

+ Follow all safety and working rules.

+ Maintain harmonious relationships with co-workers, management, customers, vendors, and employees while adhering to company policies.

+ Contribute positively towards a quality work environment.

+ Ensure excellent regular full-time attendance to support company objectives.

+ Use initiative and judgment in decision-making, aligning with company best interests.

+ Perform other duties as assigned by management.

Essential Skills

+ Accounting

+ Accounts receivable

+ Reconciliation

+ Accounts payable

+ Data entry

+ Invoicing

+ Microsoft Excel

+ Administrative support

+ Bookkeeping

+ Invoice processing

+ Excel data entry

Additional

Skills & Qualifications

+

Experience with EDI is preferable.

+ Cash Application and B2B collections experience required.

+ High-Volume, complex billing experience is preferable.

+ Proficiency in operating a personal computer with knowledge of Windows, Microsoft Word, Excel, and Ten-key by touch.

+

Experience with an integrated ERP system in the customer payment application process required.

+ Excellent organizational and communication skills.

+ Minimum 2 years Accounts Receivable experience required.

+ Bachelor's degree in Business, Accounting, or Finance is desirable; experience in lieu of education will be considered.

+ College level verbal and written communication skills.

+ Advanced computational and math reasoning skills required.

+ Must be able to operate equipment effectively after the appropriate break-in period.

+ Proficiency in written and spoken English.

Work Environment

The work schedule is Monday through Friday, 8 AM to 5 PM, with a business casual dress code; jeans are not permitted. The position offers a supportive work environment with family medical, dental, and vision benefits, retirement plans, paid holidays, paid vacation, and tuition reimbursement.

Job Type & Location

This is a Contract to Hire position based out of Visalia, CA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Visalia,CA.

Final date to receive applications

This position is anticipated to close on Jan 28, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in…