Senior Document Management Specialist

Position Overview

The Senior Document Management Specialist will play a critical role in supporting the Cyber Audit workstream.

This role requires expertise in managing, tracking, and standardizing cybersecurity audit documentation and processes. The specialist will serve as a liaison between auditors and stakeholders, ensuring seamless execution of audit activities, compliance with established requirements, and continuous improvement of audit practices.

• Audit Support:
  Provide end-to-end support for various cyber audits, including FISMA, GAO, OIG, and other external/internal reviews.
• Stakeholder Training:
  Develop and deliver training sessions for stakeholders on the audit lifecycle, Plan of Action & Milestones (POA&M) management, Provided by Client (PBC) process, and management of open findings and recommendations (NFRs).
• Audit Liaison:
  Act as the primary point of contact and coordination for cyber audits across the Department, ensuring timely responses and alignment with audit requirements.
• Documentation Management:
  Track, maintain, and report on the status of open audit findings, recommendations, and remediation efforts, ensuring accuracy and audit-readiness of documentation.
• Process Standardization:
  Define, recommend, and implement standardized audit processes, procedures, and documentation frameworks to enhance efficiency and consistency across cyber audits.
• Collaboration:
  
  Work closely with internal stakeholders, auditors, and leadership to provide visibility into audit progress and remediation activities.
• Continuous Improvement:
  Identify opportunities to strengthen document management practices, knowledge sharing, and audit readiness across the organization.

Required:

• Bachelor’s degree in Information Systems, Cybersecurity, Business Administration, or a related field (or equivalent experience).
• Minimum of 7–10 years of experience in document management, audit support, or cybersecurity compliance.
• Strong knowledge of FISMA, GAO, OIG, and other federal audit requirements.
• Proven experience in POA&M management, PBC coordination, and audit lifecycle support.
• Excellent organizational skills with the ability to manage multiple audits and priorities simultaneously.
• Strong written and verbal communication skills, including experience in training and presenting to stakeholders.
• Ability to work effectively with cross-functional teams in a fast-paced environment.

Preferred:

• Experience supporting audits in a federal government or highly regulated environment.
• Familiarity with NIST frameworks and federal cybersecurity policies.
• Prior experience working within the Department of State or other federal agency E-CISO programs.
• Certifications such as CISA, CISSP, or CAP.

• Attention to Detail and Accuracy
• Strong Stakeholder Engagement and Communication
• Audit and Compliance Expertise
• Process Improvement and Standardization
• Strategic and Analytical Thinking
• Confidentiality and Integrity in Handling Sensitive Data