Procurement Officer

Title: Procurement Officer

State Role

Title:

Procurement Officer I

Hiring Range: From $49,954 commensurate with experience

Pay Band: 4

Agency: Dept of Health Professions

Location: PERIMETER CENTER HEADQUARTERS

Agency Website: (Use the "Apply for this Job" box below)..gov

Recruitment Type: General Public - G

The Virginia Department of Health Professions (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public. The Procurement Officer serves as the lead buyer for purchases of goods and services including IT equipment and peripherals. This position collaborates with internal customers, vendors and other agencies in securing quality goods and services in a timely manner and at a reasonable cost while ensuring all aspects of the procurement process are conducted in compliance with the Virginia Public Procurement Act (VPPA), the Agency Procurement and Surplus Property Manual (APSPM), the IT Procurement Manual (ITPM-BUYIT), and other applicable state and agency policies and procedures.

This position monitors the e-procurement mailbox, reviews purchase requests, assists in specification development, determines methods of procurement incorporating small purchase procedures, quick quotes, competitive sealed bidding and mandatory and optional use contracts and assists in resolving vendor issues and disputes. All purchases are processed through electronic Virginia (eVA), utilizing SWaM vendors and the small purchase charge card as applicable. The Procurement Officer also assists as the backup for the Senior Procurement and Contract Officer, develops various procurement procedural documents, submit monthly SWaM adjustments, provides assistance with various administration duties and has frequent interaction with agency management, employees, vendors, VITA, other state agencies and the general public.

The employee in this position is aware of and is proactive in ensuring a strong internal control environment to include: potential risks are reduced or communicated to management; data and reports are accurate and reliable; department assets are safeguarded to prevent waste, loss, unauthorized use or misappropriation; department objectives are achieved by maximizing operation efficiency and effectiveness; and applicable laws, regulations, and policies are consistently followed.

Knowledge and practical application of procurement law and principles.

Ability to analyze purchase requests, interpret specifications and determine appropriate procurement methods.

Demonstrated ability to think strategically and exercise sound judgment to make procurement decisions.

Ability to attend to detail in a fast pace, customer service oriented environment;

• Ability to work independently with minimum supervision.
• Considerable knowledge of governmental procurement concepts, initiatives and practices.
• Ability to manage multiple projects/assignments with competing priorities.
• Demonstrated ability to research and analyze information.
• Ability to execute simple to moderately complex purchases of supplies, equipment and services, including IT purchases.
• Ability to analyze and evaluate quotes/bids and make appropriate purchasing decisions.
• Strong organizational management, analytical and decision making skills.
• Ability to work effectively and efficiently in a team environment.
• Ability to follow up with end users and vendors to resolve issues.
• Ability to deliver excellent customer service and build strong working relationships.
• Ability to communicate effectively orally and in writing.
• Demonstrated strong spreadsheet and word processing skills, preferably Microsoft Office.

Knowledge and ability to proficiently use automated purchasing systems (e-procurement) and issue appropriate purchase orders.

Possess certification as a Virginia Contracting Associate (VCA) or obtain certification within one year of start date or as mutually agreed upon.

Experience:

• Experience in governmental procurement operations.
• Experience in processing procurements via electronic Virginia (eVA).
• Experience procuring IT…