Training Operations Specialist

Job Title: Training Operations Specialist

Industry: Healthcare / Medical Technology

Location: Arlington, VA

Assignment Type: Contract (4-month assignment)

Pay: $24.00 – $25.00 per hour

Salary upon conversion: $55,000-$60,000

Work Schedule: Full-time, approximately 40 hours per week | Standard business hours

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with a healthcare organization that supports training and development initiatives for a growing sales team. Our client is seeking a highly organized Training Operations Specialist to assist with the coordination and execution of sales training programs and internal events. This role will work closely with leadership and cross-functional teams to ensure training programs are well-planned, organized, and successfully executed.

The Training Operations Specialist will support the operational planning and logistics behind multi-day training programs and meetings. This role focuses on coordinating travel, vendors, venues, program materials, and internal communications while maintaining project timelines and documentation. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple moving parts in a fast-paced environment.

• Coordinate logistics for in-person and virtual training sessions including travel arrangements, venues, catering, audiovisual needs, and shipping of materials.
• Develop and maintain project plans, timelines, and checklists to ensure all program deliverables are completed on schedule.
• Manage communication with training participants, including confirmations, updates, and program details.
• Track training-related expenses, assist with purchase orders, reconcile invoices, and support expense reporting.
• Maintain organized records, documentation, and operational trackers for training initiatives.
• Collaborate with cross-functional teams to align on schedules, program requirements, and deliverables.
• Provide operational support during live training events when needed.
• Maintain training rosters and operational data while assisting with systems such as learning management platforms.
• Identify opportunities to improve processes, documentation, and training workflows.

• 2+ years of experience in event coordination, training operations, administrative support, or program coordination.
• Bachelor’s degree preferred (Healthcare, Business, Communications, or related field).
• Strong attention to detail with the ability to manage complex logistics and multiple deadlines.
• Experience coordinating travel, venues, vendors, and event logistics.
• Excellent written and verbal communication skills with the ability to work with cross-functional teams.
• Proficiency with Microsoft Office and collaboration tools such as Microsoft Teams.
• Experience with expense management systems (e.g., Concur) is strongly preferred.
• Familiarity with LMS platforms, reporting tools, or project management software is a plus.

• Department:
  Training / Events
• Work Environment:
  Onsite
• Start Date:
  
  Mid-March
• End Date / Length:
  Approximately four months (through end of July)
• Reports To:
  
  Manager, Training & Events
• Company Size: 600+ employees globally, approximately 260 in the U.S.
• Hours per Week: 40
• Eligible for Overtime:
  Possible with manager approval

• Opportunity to support high-visibility training programs for a national sales team
• Hands-on experience coordinating large-scale training and events
• Collaborative team environment with exposure to cross-functional departments
• Valuable experience within the healthcare and medical technology industry
• Gain experience with event operations, training logistics, and internal program management

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.