Safety Administrative Assistant

Company Overview

We are a full‑scale electrical contracting company, providing pre‑construction services through final‑ and post‑project completion. For both new construction and renovation projects, we offer design‑build/design‑assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

The Safety Administrative Assistant supports the Safety Director, Safety Coordinators, Site Safety personnel, Superintendents and Foreman. The ideal candidate will be responsible for assisting in administrative support, efficiently managing workload, multi‑tasking, and working well as a team with other Administrative Assistants, support offices, and under pressure.

• Provide administrative support to the Safety Director, Safety Coordinators, and field safety personnel.
• Perform safety‑related and general data entry with a high degree of accuracy.
• Maintain confidentiality of company and employee information.

• Maintain field employee training records and generate training certificates.
• Assist with new hire orientation, including coordination of drug testing and electronic onboarding.
• Assist job sites with retrieving training records as needed.

• Manage, organize, and file field safety paperwork.
• Track and file incident reports and disciplinary records (Coach & Correct).
• Prepare safety reports by collecting and analyzing data.
• Prepare meeting documents and minutes.
• Support the creation, distribution, and tracking of safety forms.

• Work collaboratively with other Administrative Assistants to provide coverage when needed.
• Assist with training or onboarding of administrative processes as required.

$25–$32 per hour.

Proficient with Microsoft Excel, Word, PowerPoint, Adobe, Bluebeam. Must be able to clearly and effectively communicate verbally and in writing.

• Three to five years working in an administrative support position.
• Working knowledge of the construction industry.
• Administrative writing and reporting skills.
• Excellent organization, communication and interpersonal skills.
• Scheduling and time management skills.
• Multi‑tasking skills.

We are a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure. We offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.

Please review our affirmative action policy.