Safety Administrative Assistant

About Us

We are a full‑scale electrical contracting company, providing preconstruction services through final‑ and post‑project completion. For both new construction and renovation projects, we offer design‑build/design‑assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

The Safety Administrative Assistant supports the Safety Director, Safety Coordinators, Site Safety personnel, Superintendents and Foreman.

The ideal candidate will be responsible for assisting in administrative support. The candidate must be able to efficiently manage their workload and have ability to multi‑task. Must work well as a team with other Administrative Assistants, support offices and under pressure.

Administrative & Safety Support

• Provide administrative support to the Safety Director, Safety Coordinators, and field safety personnel.
• Perform safety‑related and general data entry with a high degree of accuracy.
• Maintain confidentiality of company and employee information.

Training & Records Management

• Maintain field employee training records and generate training certificates.
• Assist with new hire orientation, including coordination of drug testing and electronic onboarding.
• Assist job sites with retrieving training records as needed.

Documentation & Reporting

• Manage, organize, and file field safety paperwork.
• Track and file incident reports and disciplinary records (Coach & Correct).
• Prepare safety reports by collecting and analyzing data.
• Prepare meeting documents and minutes.
• Support the creation, distribution, and tracking of safety forms.

Collaboration

• Work collaboratively with other Administrative Assistants to provide coverage when needed.
• Assist with training or onboarding of administrative processes as required.

Salary Range: $25-$32/hour

Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, Bluebeam. Must be able to clearly and effectively communicate verbally and in writing.

• Three to five years working in administrative support position
• Working knowledge of the construction industry
• Administrative writing and reporting skills
• Excellent organization, communication and interpersonal skills
• Scheduling and time management skills
• Multi‑tasking skills

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Please review our Affidative Action Policy.

Notice to prospective employees:
There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.