Administrative Coordinator

About This Role

Prince William Public Libraries (PWPL) Human Resources team is looking for a dynamic Administrative Coordinator to play a vital role in our department’s success. This is not just an admin role; you will be the backbone of our operations, ensuring our 200+ dedicated employees are supported through precise bi‑weekly payroll coordination while also leading the growth of our vibrant Library Volunteer Program.

Reporting to a Senior HR Analyst, you will collaborate with all levels of management to keep our libraries running smoothly. If you thrive in a fast‑paced, high‑volume environment and want to make a tangible, behind‑the‑scenes difference in our community, we invite you to join us and accelerate your HR career.

• Coordinate department‑level bi‑weekly payroll for 200+ employees, including reviewing timecards for FLSA compliance and completeness, correcting time entries, researching discrepancies, generating reports, and performing internal payroll audits.
• Train employees and managers on payroll system software.
• Track, process, and prepare reports related to employee performance evaluations.
• Process personnel changes.
• Assist with coordinating the department volunteer program of 200+ volunteers, including maintaining Volgistics, recruiting, processing and placing volunteers, and generating service‑hours tracking reports.
• Serve as a change agent as we improve and implement human resources services and processes.
• Serve cross‑functional roles in providing support for recruiting, onboarding, and the Library Training Office.
• Assist with conducting training and serve as back‑up facilitator for Library Orientation.
• Maintain employee personnel files and organizational charts (physical files and digital records).
• Answer and direct departmental phone calls on a multi‑line phone system.
• Set up and schedule team meetings and document minutes.

High school diploma or G.E.D. and 3 years of administrative support experience.

• Experience performing specialized and complex payroll functions.
• Experience with a Volunteer Management System such as Volgistics or a Human Capital Management system.
• Experience providing assistance and direction to all levels of management.
• Proficiency in Microsoft Excel, Outlook, Teams, and SharePoint.
• Strong task management, critical thinking, and organizational skills.
• Detail oriented.

The position may require travel to other branches within the system. A DMV check will be conducted for employees who drive while on County business.

This is a 37.5‑hour position. Work is generally between the hours of 8:30 a.m. to 5:00 p.m., Monday to Friday. Any work outside of those hours will be scheduled in advance.

$28.32 to $34.50

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Mid‑Senior level

Full‑time

Administrative

Government Administration

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.