Administrative Specialist

Administrative Specialist - Sr.

PLEASE NOTE:

This position is contingent upon contract award. This position may be shared with one of our contract partners, and applicant resumes may be shared with a partner for consideration. Applicants must complete the application questions and Release of Information to be considered for this position. At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of government customer, we are seeking an Administrative Specialist - Sr.

with experience in supporting (DOD Federal acquisition programs; knowledge of policy/ principles/ organizational protocols).

Directly supports Senior Managers with executive secretarial support services, including the preparation of correspondence, reports, meeting agendas, action items, memos, charts, presentations, tables, graphs, etc. Position requires excellent written/oral communication skills; working knowledge and ability to perform detail-oriented work under strict deadlines are required. Directs the classification, indexing, cataloging, and storage of confidential and critical information from multiple sources. Advises, manages, and mentors personnel assigned to administrative function.

Works collaboratively with engineers and technical professionals in the writing, editing, and publication of various types of acquisition documents (e.g., test plans, test reports, survey reports). Tracks and monitors flow of all documents from inception to distribution of final copies. Identifies and corrects problem areas as they arise. Provides final quality assurance check for all document deliverables.

• Leading and managing an administrative team providing enterprise-wide administrative support.
• Providing administrative travel support.
• Providing Security clearance and visit requests support.
• Providing meeting coordination and support.
• Providing facilities and IT support coordination.
• Providing mail and offices supplies management.
• Tasker Management:
  Reviewing Taskers assigned in the ETMS2 and providing recommendations for government review and comment.
• Consolidating and finalizing responses for submission.
• Tracking Taskers for responses, closure, metrics, and historical recordkeeping.
• Consolidating and reviewing responses, ensuring completeness and accuracy.
• Following up on outstanding Taskers, validate responses, and address incorrect or missing information.
• Acquisition Operations Support:
  Providing administrative and operational support.
• Managing and tracking acquisition documentation.
• AMHS Correspondence.
• Compiling and tracking deployment and conference packages.
• Maintaining workspace and facilities information.
• Providing day-to-day operational and administrative assistance and managing daily roll call.
• Processing and tracking Public Release Requests.

• High School Diploma
• 10 years of demonstrated experience progressive professional administrative experience in performing executive administrative duties. Must have at least a minimum of four (6) years of specialized experience using commercial automated word processing (e.g., Microsoft Business Suite)
• Specific/Preferred Requirements:
  Knowledge of various regulations, manuals, and guidelines essential to the Department of the Navy and Marine Corps operations such as DON Correspondence Manual (SECNAV M-5216.5), MCO 5216.20B HQMC Supplement to the DON Correspondence Manual, GPO Style Manual, Marine Corps Records Management 5210.11F, JTR Regulations, ODTA and DTS processes and procedures, JPAS, MOL, VIPER, and MS 365 suite of tools. (10) years work related experience.
  
  Minimum
  
  Clearance Required:
  
  SECRET

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is commonly required to speak, hear, walk, sit, stand and balance; regularly required to use hands and reach with arms. The employee may on occasion lift and/or move objects up to 30 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth…