Administrative Assistant

Wagman, Inc.

As an Equal Employment Opportunity/Affirmative Action employer, it is the policy and employment practice of the Wagman that there will be no discrimination on the basis of race, color, religion, sex, age, national origin, ancestry, sexual orientation, marital status, veteran status or disability in the recruiting of applicants for employment or in the hiring of employees. Wagman's policy of nondiscrimination applies to all work-related actions;

including but not limited to employment, promotion, transfer, discharge, training, or retraining under programs to which the company subscribes; recruitment or recruitment advertising. Reasonable accommodations will be made for qualified disabled persons according to existing state and federal law. Requests by qualified disabled persons for reasonable accommodation are encouraged by the company. All employees are requested to encourage women, persons of minority races, and disabled persons to apply for employment with the company.

City: Crystal City

State/Territory: Virginia

Employment Type: Full Time Hourly

Position: Administrative Assistant

Travel: less than 20%

Location: Crystal City, VA

Pay Range: $18.00/hr-$25.00/hr (Based on experience)

We are currently seeking an Administrative Assistant to join our Wagman Heavy Civil, Inc. team. Qualified candidates must be organized self-starters with the ability to work without close supervision. This position will report to the Administrative Manager and work closely with the Project Manager and the Project Engineer. Responsible for providing contact, administrative and clerical services for the project management team and providing exceptional customer service to both internal and external customers.

Support project team operations by preparing, coordinating, distributing, and tracking contract documents, reports and communications.

This position is subject to drug testing and compliance policies associated with our status as a Federal Contractor.

Wagman is a multi-faceted construction firm with operations in heavy civil, general construction, and geotechnical construction services. Founded in 1902, Wagman is a fourth-generation family‑owned company with offices in Pennsylvania and Virginia. Wagman Heavy Civil Inc. has grown to become a nationally recognized leader within the industry. Wagman Heavy Civil Inc.'s core competencies include design‑build, infrastructure, marine construction, modified concrete, grooving and grinding, and geotechnical construction services.

• High School graduate or G.E.D.;
  Bachelor's Degree Preferred
• Experience as an administrative assistant
• Excellent verbal and written communication skills
• Strong prioritization and organizational skills;
  Ability to learn quickly
• Knowledge of Viewpoint and OnBase a plus
• Bilingual a plus

• Provide contract and administrative support
• Compose, proofread/edit correspondence
• Gather data, input, develop, and distribute reports
• Develop and maintain various tracking/compliance systems
• Assist with ordering, receiving, invoicing, and accounts payable for materials and supplies
• Point of contact for company electronic devices to include ordering/upgrading, billing, and troubleshooting
• Order and maintain office supply inventory as well as setting up accounts
• Problem solve/maintenance of copiers, fax machines, plotters, etc.
• Responsible for company mail to include receiving, opening and routing, Fed Ex and/or UPS online for sending packages by ground service or overnight service
• Direct inquiries and incoming phone calls to appropriate parties using a multi‑line system

• Must be able to lift up to 30 pounds from ground level to waist level and must be able to bend, squat and kneel occasionally throughout the scheduled work shift
• Position requires ability to perform simple grasping and fine manipulation tasks with both hands, requires acceptable corrected vision (in both eyes) and acceptable corrected hearing
• Requires sitting a major portion of an 8‑hour day, with standing and walking required in performance of various tasks less frequent than sitting portion of work shift
• Depresses…