Entry Level Administrative Assistant

Company Description

Mid-Atlantic Controls Corporation (MACC) is a leading independent control systems contractor that specializes in commercial and industrial facility automation systems. We provide top-tier automation solutions to corporate, institutional, and industrial customers, offering open systems that ensure flexibility and interoperability. Our expertise spans engineering, installation, and maintenance, with an emphasis on delivering high-quality, on-time solutions. Headquartered in Henrico, VA, MACC is known for its commitment to excellence and meeting the specific needs of our customers with unparalleled service and performance.

We are seeking a true Entry Level Administrative Assistant to join our Accounting team in a full-time, on-site capacity at our Henrico, VA location. In this role, you will perform day-to-day administrative support tasks, such as managing phone calls with professional etiquette, organizing schedules and appointments, maintaining records, and assisting with various clerical and assistant duties. You will play an important role in ensuring the smooth operation of Accounting Department functions and supporting team productivity.

• Provide administrative and clerical support to the accounting team, including filing, scanning, and data entry.
• Assist with data entry for accounts payable and receivable transactions, and vendor/customer documentation.
• Help prepare reports, spreadsheets, correspondence, and presentations as needed.
• Provide payroll support, as needed, by gathering and verifying employee information, and other duties as may be assigned.
• Maintain accurate and organized digital and paper records in compliance with company and regulatory requirements.
• Managing accounting department communication by answering phones, routing calls, and responding to emails.
• Handling office supply inventory and placing orders as necessary.
• Prepare outgoing office mail.
• Assist in scheduling meetings, coordinating calendars, and preparing materials.
• Collect information and process customer credit card payment transactions.
• Perform other administrative duties and special projects as assigned by supervisor.

• Experience or willingness to learn Administrative Assistance and Clerical Work skills to support daily office and operational needs
• Excellent Phone Etiquette and Communication Skills for managing interactions with clients, vendors, and team members
• Detail-oriented mindset and organizational skills for managing schedules, records, and correspondence
• Proficiency in common office software (e.g., word processors, spreadsheets, email) is preferred; familiarity with Quick Books software a plus.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Ability to work on-site in an office environment in Henrico, VA, and collaborate effectively with team members
• Positive attitude, willingness to learn, and strong team player.