Accounts Payable Officer

Accounts Payable Officer

Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

• Process supplier invoices, voucher requests, and stop/void payments in accordance with VCCS Shared Service Center Business Rules, Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual.
• Set‑up and maintain accurate supplier files in accordance with the Department of Accounts (DOA), including identification and related requirements for 1099 suppliers.
• Monitor and close encumbrances in a timely fashion.
• Resolve payment discrepancies and provide timely, courteous, and professional customer service to internal and external customers.
• Maintain proper internal controls to ensure accuracy of financial records.
• Collaboratively work with SSC Operations Managers and other functional managers to ensure the college's and System Office's requirements are met.
• Process payments and/or reconcile Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC policies.
• Support compliance procedures associated with regulatory authorities (e.g., Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts).
• Prepare management reports to communicate key metrics to SSC management and designated college/System Office personnel.
• Provide training to colleges and the System Office to educate necessary personnel on Accounts Payable policies and procedures.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Computer information programs such as word processing, database, and spreadsheets.
• Accounts payable process.
• Developing operating policies and procedures.
• Corporate card reconciliation and audit procedures.

• Strong interpersonal communication skills, both verbal and written.
• Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
• People Soft or other major ERP applications (e.g., Oracle, Lawson, Great Plains, SAP).

• Communicate effectively and accurately.
• Be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
• Proficiently operate office equipment (e.g., calculator, personal computer, 10‑key adding machine).
• Compose clear communications regarding complex situations.
• Multi‑task with a high level of accuracy.
• Work independently and as part of a team.
• Work effectively with a wide range of constituencies.

• Experience processing invoices for payment by matching the invoice to a Purchase Order and Receiving report (3‑way match) and identifying and resolving any discrepancies/exceptions.
• Experience with high‑volume accounts payable.
• Experience with Microsoft Outlook, Word, and Excel.

• Experience with state disbursement policies and procedures as stated in the Commonwealth Accounting Policies and Procedures (CAPP) Manual.
• Higher education and/or government experience.
• Experience with eVA.

Hybrid telework available! Sponsorship will not be offered for this position.

Less than 5%.

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: (Use the "Apply for this Job" box below)./

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