Property Manager

Location: Strasburg

# Property Manager Massanutten Manor - Strasburg, VA 22657## Description

SUMMARY:

This position is primarily responsible for managing and coordinating persons, activities and available resources in order to accomplish property/properties objectives as set forth by the Regional Supervisor and property Owner. These objectives will include maximizing occupancy levels and ensuring compliance. This position is also responsible for training the Property Manager and the Assistant Managers, and to assume all duties in the event of the Property Manager’s absence (if applicable) by performing the following duties.

*** For Illinois office-based employees:
Must have an IL Real Estate Leasing Agent License for this position***. If you don’t have this license prior to joining the company, you must obtain this license within 90 days from your 1st day worked.
* This is a requirement for employees conducting leasing activities in Illinois*##

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.# Personnel Management
* Hires/terminates, supervises, coaches, provides training, and conducts disciplinary action (as needed) of all site staff according to Company policies and procedures.
* Conducts all orientation for newly hired site staff and facilitates on-going training.
* Establishes expectations and goals for staff and evaluates performance.
* Ensures proper staffing or coverage of the sites at all times.
* Coordinates all site-specific aspects of payroll, including the management of employee timecards.
* Implements and/or enforces all Human Resources-related tasks and policies.
* Reviews site time clock reports, approval of vacation requests, and ensures that on-site staff implements HR requirements accurately and timely (including review of any disciplinary action reports related to the site).# Financial
* Collects rent timely, makes bank deposits immediately, and minimizes any A/R.
* Coordinates vendor/contractor work, certificates of insurance, billing, and A/P function.
* Completes an annual budget independently or in cooperation with the reporting Manager, based on the Owner’s goals for the property, maintaining adequate reserve balances and protection of the physical asset.
* Monitors expenditures to adhere to budgeted parameters.
* Analyzes financial statements and completes variance reports independently and accurately.
* Monitors budget variances each month and documents causes for significant variances in reporting.
* Submits replacement reserve reimbursement requests to HUD/IHDA/City of Chicago, as applicable. Monitors reserve balance to ensure compliance with applicable requirements.
* Submits and ensures receipt of subsidy requests; follows up on all A/R from regulatory
* Understands and ensures adherence to all Fair Housing, Americans with Disabilities Act, and Fair Credit Reporting Act and other laws related to leasing.
* Implements the approved Resident Selection Plan, Affirmative Fair Housing Marketing Plan, and House Rules.
* Ensures compliance with all HUD, IHDA, Tax Credit, and/or other regulatory requirements related to the property’s funding sources.
* Responsible for preparing, collecting, and submitting all requested documentation for Management and Occupancy Reviews, Desk Reviews, Tenant File Reviews, SRN audits, Annual Owner Certifications, various internal and external audits, etc., as well as providing responses to findings, within the allocated timeline. (

Note:

Director of Compliance will coordinate internal resident file review, Tenant Selection Plans and AFHM Plans)
* Implements the certification process on-site and submits subsidy requests timely.
* Remains proficient in all aspects of the HUD 4350.3 Handbook and attends training as needed to maintain a current understanding of revisions to these regulations.
* Prepares regulatory reports accurately, as requested.
* Supervises and monitors completion of on-site tasks related to preventive maintenance, routine maintenance, and emergency maintenance; documents timely in the One Site software.
* Collects and reviews bids by the site to ensure consistency and that the scope of work is…