Admin Nursing Department

Position: Admin. Support (Nursing Department)
Location: Alleghany

Title:

Admin. Support (Nursing Department)

Agency:
Mountain Gateway Community College

Location:

Alleghany - 005

FLSA:
Nonexempt

Hiring Range: $15.00 to $22.00 an hour

Full Time or Part Time:
Part Time

Additional Detail

Job Description:

Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual.

The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.

We are seeking a detail-oriented Administrative Assistant to provide vital support to the Nursing Program Head, faculty, and students. This role serves as the central hub for our Associate and Practical Nursing programs, ensuring compliance with clinical requirements, managing student records, and assisting with key department events.

Key Responsibilities

* Program & Faculty Support:
Provide clerical assistance to nursing faculty, manage departmental work orders, and update program handbooks and website content.

* Student Admissions & Onboarding:
Act as the first point of contact for prospective students; coordinate Nursing Orientation and facilitate access to clinical facilities.

* Records & Compliance:
Maintain meticulous student files, including tracking medical immunizations (PPD, vaccines), CPR certifications, and clinical requirements.

* Administrative Operations:
Prepare adjunct faculty contracts, process pay authorizations, and manage clinical agency contracts.

* Event Coordination:
Assist in the planning and execution of the Nursing Pinning Ceremony and support preparations for accreditation site visits.

Minimum Qualifications:

* Strong organizational skills and the ability to manage complex spreadsheets.

* High level of discretion and commitment to maintaining student confidentiality.

* Professional communication skills for interacting with students, faculty, and the public.

* Proficiency in digital document management and basic website update

Additional Considerations:

Prior experience working in a higher education environment is a significant plus.

Familiarity with nursing or healthcare administration is also beneficial.