Administrative Assistant

Your Job

Georgia-Pacific has an immediate opening for an Administrative Assistant role at our Big Island, VA Paper Mill. This individual will add value by providing administrative and analytical support to Mill operations and Human Resources. If you are a self‑directed individual who also enjoys working in a fast‑paced environment with a transformative team, then this is the job for you. This position will work a flexible day shift schedule to include overtime and weekends on an as‑needed basis.

Georgia‑Pacific’s Big Island, VA container board mill is located at the base of the Blue Ridge Mountains on the James River and produces the paper used to make boxes. Half of the production is made from 100% recycled fiber and the other half uses about 25% recycled fiber. The mill employs about 330 people.

• Enter comments on reports as needed.
• Schedule conference rooms for any group.
• Provide lunches/snacks/water as requested.
• Manage the Brawny Bowl.
• Support housekeeping program, pictures, and scheduling.
• Trax entry for incidents.
• Travel coordination (MM‑OM).
• P‑card purchases and receipts from safety/environmental/office supplies.
• Travel/training documentation.
• Christmas cards.
• Mill Scorecard management.
• Rattlesnake program / prizes / communication.
• Monthly reports, mill headcount, Encadria, overtime.
• RIM CSO (Records information management - Compliance system owner).

• Attendance (tracking only).
• Monthly/quarterly reports (early ins/late outs, controllable/uncontrollable overtime, manhours, etc.).
• New hire orientation scheduling.
• Ordering supplies (badge reels, cards, holders, E&I tests).
• Ordering and shipping retirement trophies and mill pictures.
• Weekly new hire evaluation report.

• High School Diploma or GED.
• A minimum of 1 year clerical or administrative work experience.
• Experience working with Microsoft Office systems and applications.

• Experience learning new software systems and applications.
• Experience using Asset Suite.
• Experience using Kronos.
• Experience working in a union environment.

Our benefits plan includes medical, dental, vision, flexible spending and health savings accounts, life insurance, short‑term and long‑term disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region.

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E‑Verify.