Administrative Support Specialist

Location: Dumfries

Title:

Administrative Support Specialist

Agency:
Northern VA Community College

Location:

Prince William - 153

FLSA:
Nonexempt

Hiring Range: $19/hr

Full Time or Part Time:
Part Time

Additional Detail

Job Description:

General Description:

The Administrative Support Specialist reports to program manager with NOVA SySTEMic.

This position provides essential support to the organization by managing administrative tasks such as operational, financial, technical, programmatic and customer service support and assistance for

the NOVA SySTEMic department.

Duties and Tasks:

* Maintaining knowledge of internal processes and procedures to support operational accuracy

* Accurately creates and maintains records and databases

* Generate reports from data for internal use

* Maintain physical and digital records

* Assist with budget tracking and financial recordkeeping.

* Support STEM and CTE Coordinators with activities and events.

Minimum Qualifications:

KSA's:

* Knowledge of general business and office functions, practices, equipment, systems, and procedures.

* Knowledge of college programs, policies and procedures and the ability to interpret and explain them.

* Strong problem solving, project management, analytical, critical

thinking, and computer skills.

* Strong interpersonal skills used in daily interactions with a diverse population of internal and external individuals.

* Ability to work in an administrative/fast-paced environment that requires organization, precision, and accuracy.

* Ability to analyze data, prepare professional reports/summaries, preserve data integrity, and focus on attention to detail.

* Ability to be self-motivated and exercise independent judgment, with minimal or no supervision.

* Ability to work under pressure and meet deadlines.

* Strong organizational skills.

* Able to work flexible work schedules.

Minimum work

Experience:

* Experience using office software, such as Microsoft Office Suite and Excel.

* Procurement and supply ordering experience.

* Administrative and customer service experience.

Additional Considerations:

Additional Considerations:

* Experience working in administrative or operations support at a community college setting or in higher education.

* Experience with State purchasing (eVA) policies.