Church Office Administrator

The Church Office Administrator offers welcome andassistanceto thoseenteringor contacting the church,provides administrative and communications support tothe church’s staff,its layleadershipand the Preschool

Director, and ensures that the church office is equipped tofacilitatethe church’s pursuit of its mission and ministries.

• Offers hospitality andhelpto those contacting or coming into the church
• Provides administrative and secretarialassistancetothechurch’sstaff,itslay leadership and the Preschool’s Director
• Works cooperatively with thechurch’s staff and the Communications Ministry Team to providetimelyandcoordinated internal and external communicationsconcerningthe church’s ministries,activities and mission
• Oversees the production of printed material used in the church’s ministries – bulletins for worship, reports on activities,volunteer schedules,promotionalmaterialsand communications.
• Facilitates the church office’selectronic communication of informationusefulin helping members share in the church’s life and ministry through email and social media
• Maintains the church’s calendars–except for facility requests.
• Supports the Clerk of Session inmaintainingthe church’s rolls and official records and ensuring that these aresecurelystoredand appropriately accessible
• Ensures that information on worship attendance is captured and shared with appropriate lay leaders
• Attendsandparticipatesactively in meetings of the church’s staffand the Communications Ministry Team
• Ensures that church office equipment is functioning, that supplies are stocked and that expenses are in accord with budget norms
• Coordinates the contributions of office volunteers

• Demonstrates a mature relationship with Jesus Christ
• High School Diploma
• Minimum of 3-5 years of office experience preferred
• Proficiency with the church’s office equipment and software – including the Microsoft Office Suite – including Word, Excel, PowerPoint, and Publisher
• Demonstrated competence in using digital technology, websites and social media in communication

• An ability to move freely around the church’s campus and through its buildings, toassistpersons in finding their way, and to carry and deliver materials
• An ability to speak, write and communicate effectively

• Communication Skills – presents, using outstanding verbal and writing skills, a welcoming and professional response to persons contacting the church;able to usea range ofdigital technologies,software,and social mediaplatformseffectively;ensures that information is shared in an appropriate and timely way with staff and others involved in the church’s ministries; keep confidences appropriately; uses healthy communication practices and promotes their use by others.
• Office Management Skills – demonstrates ability to plan work well in advance and to anticipate where problems and roadblocks are likely to arise; schedules the efforts of persons involved in completing projects and helps them stay on track;ensures that any required supplies will be in place when needed; uses both material and human resources effectively.
• Time Management Skills – manages own workflow wisely and efficiently; in a dynamic work environment, stays aware of the jobs to be done and ensures that all of them are completed in a timely way; multitasks naturally; is able to flex when circumstances require adjustments and to maintain a reasonable sense of internal balance and professional proficiency.
• Team Player – works consciously to bea contributing member of the church’s staff; shows a commitment to helping all its members work effectively together to address the church’s mission;recognizes the gifts and the needs that staff colleagues bring to their work, and encouragesallin doing their best for the church.
• Interpersonal Skills – relates well to all kinds of people, inside and outside of the congregation; develops rapport with people easily; builds constructive relationships;shows a capacity to listen actively and to learn from others;uses diplomacy and tact; keeps confidences appropriately and is experienced asbeingtrustworthy, fairand kind.
• Problem Solving – deals with problems quickly and directly; steps up when issues rise, seeing them as opportunities for growth; reads situations quickly, focuses when listening, collaborates in efforts to settle disputes equitably and wisely; finds common ground and inspires others to willingly cooperate in solving problems.