Project Management Administrator

Project Management Administrator – Instrata

We’re looking for a proactive and organized Project Management Administrator to support our teams in delivering seamless, high‑quality project execution in a fast‑paced, project‑driven environment. You will help manage documentation, coordinate materials, support project reporting, and ensure every administrative piece falls into place.

• Document Preparation:
  Create, compile, and submit accurate project submittals and close‑out packages.
• Database & File Management:
  Maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Coordinate Deliveries:
  Schedule and track project material deliveries to align with field timelines.
• Administrative Support:
  Assist Project Managers with scheduling, purchasing, and general project‑related tasks.
• Reporting & Organization:
  Help prepare reports, maintain logs, and support communication flow across teams.
• Content & Communication:
  Assist with writing project content and communicating updates to internal and external stakeholders.

• Attention to Detail – you catch errors and double‑check your work.
• Time Management – you juggle multiple tasks with competing deadlines.
• Professional Communication – clear, concise, and courteous with coworkers, clients, and vendors.
• Technical Skills – proficient in Microsoft Office (Word, Excel, Outlook, MS Project); experience with Bluebeam, Plan Grid or Smartsheet is a plus.
• Team Player – you take direction well, pitch in wherever needed, and value collaboration.
• Confidentiality & Discretion – trusted to handle sensitive documents and company information with care.

• High School Diploma or GED required;
  Associate’s or equivalent experience preferred.
• 1–2 years in an administrative or project support role (preferably in construction, telecom, or technology).
• Field experience in structured cabling is a plus, but not required.

• Purposeful Work – streamline operations that directly impact client success and project outcomes.
• Growth Opportunities – build project coordination skills and grow toward a Project Manager or Operations role.
• Collaborative Culture – work closely with experienced professionals in a fast‑moving, team‑focused environment.
• Tools & Training – gain exposure to top‑tier software tools and project management processes.
• Stability & Support – competitive pay, structured processes and a leadership team that values your contribution.

• Hybrid administrative role with both office and light warehouse/project site exposure.
• Regular lifting/moving of up to 20 lbs.
• Frequent use of computer, phone, and filing systems.
• Occasional standing, kneeling, and reaching.
• Reasonable accommodations available for individuals with disabilities.

If you’re organized, driven, and ready to support complex projects from behind the scenes, apply today and bring clarity and coordination to every step of the project journey.

• Location:
  
  Stuarts Draft, VA
• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Project Management and Information Technology (Telecommunications)