Investment Relations Associate​/Senior Investment Relations Associate

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

Current HHMI Employees,  to apply via your Workday account.

The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees. HHMI’s Investment team manages an endowment with net assets of approximately $29 billion, and invests globally through long‑term partnerships with world‑class external investment managers.

HHMI’s endowment comprises a diverse portfolio, including investments in public equity funds, growth equity and buyout funds, venture capital funds, hedge funds, real assets and direct co‑investments.

HHMI is seeking an Investment Relations Associate or Senior Investment Relations Associate to play a critical role in supporting the Investment Department’s relationship management, governance, and administrative operations. This position collaborates closely with investment professionals, operations professionals and external stakeholders to ensure the seamless coordination of departmental administrative and financial processes, accurate maintenance of investment records, execution of internal and external meetings, and other key departmental activities.

The role interfaces regularly with other HHMI colleagues, external investment managers, and service providers.

The person in this role will report to the Managing Director & Head of Investment Operations, and will work in‑person four days a week at HHMI’s headquarters in Chevy Chase, MD.

• Meaningful Impact: Contribute to the operations of a long‑term investment program that supports a globally recognized scientific research and education mission.

• Exposure and Insight: Gain visibility into the governance and administrative functions of a sophisticated investment organization, having the opportunity to work closely with senior leaders and external stakeholders on one of the largest endowments in the world.

• Collaborative Work Environment: Join a collegial, professional team that values accuracy, coordination, and shared responsibility across the Investment Department.

• Competitive Total Rewards Package: Comprehensive healthcare, generous retirement contributions, paid leave, and additional programs that support well‑being and professional development.

• Provide administrative, scheduling and secretarial support to the CIO, Managing Directors, and Investment Department staff, including daily front office operations such as phone coverage, filing, and supply coordination.

• Enthusiastically learn, adopt and maintain new artificial intelligence and other software applications to improve efficiencies and capabilities within the technology stack of the Investment Department.

• Manage workflows for investment legal documentation, including obtaining signatures, distributing documents, and filing executed materials within the document management system.

• Coordinate onboarding and offboarding activities, including employee checklists, systems access requests, equipment setup, and coordination with HR for departing employees.

• Support additional administrative processes, including financial document preparation and filing, proxy coverage, delegation of authority documentation, coordination of departmental resources, and liaising with internal and external peers, as needed.

• Provide administrative support for the department’s CRM and document management systems (DMS), including system maintenance, issue resolution, testing, and coordination with IT.

• Maintain CRM and DMS data as Data Steward, ensuring timely and accurate data entry and performing routine data cleanup, research, and quality checks to address incomplete, duplicate, or misfiled records.

• Work with the Office of the General Counsel and Investment Department management to support records management policies, retention schedules, and internal…