Administrative Services Specialist

Location: Richmond

The Administrative Services Specialist provides executive level administrative support to VCUHS Vice President(s) or Executive Director(s).

The Admin Services Specialist ensures that all administrative assignments are carried out in a professional, timely and confidential manner and that the office operates efficiently and effectively.

The Admin Services Specialist may also provide administrative support to Division Directors/staff and back-up coverage to other senior level executives as needed.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience

REQUIRED:

Minimum of four (4) years of previous secretarial/administrative work experience in an office setting

Previous experience with Microsoft Office applications and e-mail/calendaring

Experience PREFERRED:

One (1) year of experience supervising staff

Two (2) years of previous experience performing accounting and/or budgeting functions in a corporate setting

Education/training

REQUIRED:

High School Diploma or equivalent

Education/training PREFERRED:

Associate Degree in Business, Accounting or related field from an accredited program

Independent action(s) required:

All administrative responsibilities are performed independently.

Communicates and interacts with all levels of internal and external contacts;

Oversees operational aspects of office;

Coordinates/schedules all meeting and makes related arrangements;

Types a variety of documents;

Screens/refers calls;

Handles purchase requisitions and travel reimbursements, etc.

Supervisory responsibilities (if applicable):

May supervise assigned staff or interns/students.

Additional position requirements: N/A

Age Specific groups served: N/A

Physical Requirements (includes use of assistance devices as appropriate):

Physical:
Lifting 20-50 lbs.

Activities:

Prolonged sitting, Frequent bending, Walking (distance)

Mental/Sensory:
Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking

Emotional:
Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent change

Days

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.