Accounts Payable Officer

Responsibilities:

• Process supplier invoices, voucher requests, and stop/void payments in accordance with VCCS Shared Service Center Business Rules, Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual.
• Set-up and maintain accurate supplier files in accordance with the Department of Accounts (DOA), including identification and related requirements for 1099 suppliers.
• Monitor and close encumbrances in a timely fashion.
• Resolve payment discrepancies and provide timely, courteous, and professional customer service to internal and external customers.
• Maintain proper internal controls to ensure accuracy of financial records.
• Collaboratively work with SSC Operations Managers and other functional managers to ensure the college’s and System Office’s requirements are met.
• Process payments and/or reconcile Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC policies.
• Support compliance procedures associated with regulatory authorities (e.g., Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts).
• Prepare management reports to communicate key metrics to SSC management and designated college/System Office personnel.
• Provide training to colleges and the System Office to educate necessary personnel on Accounts Payable policies and procedures.

• Computer information programs such as word processing, database, and spreadsheets.
• Knowledge and experience of the accounts payable process.
• Knowledge and experience developing operating policies and procedures.
• Knowledge and experience of corporate card reconciliation and audit procedures.

• Strong interpersonal communication skills, both verbal and written.
• Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
• People Soft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).

• Communicate effectively and accurately.
• Be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
• Proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
• Compose clear communications regarding complex situations.
• Multi-task with a high level of accuracy.
• Work independently and as part of a team.
• Work effectively with a wide range of constituencies.

• Experience processing invoices for payment by matching the invoice to a Purchase Order and Receiving report (3-way match) and identifying and resolving any discrepancies/exceptions.
• Experience with high-volume accounts payable.
• Experience with Microsoft Outlook, Word, and Excel.

• Experience with state disbursement policies and procedures as stated in the Commonwealth Accounting Policies and Procedures (CAPP) Manual.
• Higher education and/or government experience.
• Experience with eVA.

Hybrid telework available!

Sponsorship will not be offered for this position.