VIR Assistant Director of Finance and HR

Overview

The purpose of this position is to provide financial, payroll, and HR compliance leadership that ensures accurate financial reporting, strong internal controls, regulatory compliance, and strategic support for executive decision-making.

• Accounting & Reporting Oversight
  :
  Manage Club and Long Term Garage customer enrollment and billing through the online billing platform.
• Accounting & Reporting Oversight
  :
  Prepare and post journal entries for payroll accrual, prepaid expenses, accrued expenses, and club activity.
• Accounting & Reporting Oversight
  :
  Confirm intercompany account balances and ensure all balance sheet accounts are supported with documentation.
• Accounting & Reporting Oversight
  :
  Reconcile all bank accounts and ensure all transactions are accurately recorded.
• Accounting & Reporting Oversight
  :
  Own and lead the month-end close process, ensuring accurate, complete, and auditable financial results by the 5th business day of each month.
• Accounting & Reporting Oversight
  :
  Maintain responsibility for general ledger integrity, reconciliations, and financial accuracy.
• Accounting & Reporting Oversight
  :
  Support the annual budgeting process with accurate documentation.
• Accounting & Reporting Oversight
  :
  Design, implement, and enforce internal controls to safeguard assets and ensure compliance.
• Accounting & Reporting Oversight
  :
  Ensure accurate data integration and reconciliation between financial systems (Quick Books, Blue Chip ERP, Biller Genie).
• Accounting & Reporting Oversight
  :
  Assist in analyzing and developing dashboards within the VIR Business Intelligence (BI) system to support operational insight, key performance indicators, and reporting.
• Accounting & Reporting Oversight
  :
  Serve as acting department head in the absence of the Finance & HR Director.
• Payroll, Benefits & HR Compliance Oversight
  :
  Provide senior-level oversight of bi-weekly payroll processing and payroll controls.
• Payroll, Benefits & HR Compliance Oversight
  :
  Oversee benefits administration, including health plans, HRA, COBRA, and retirement plans.
• Payroll, Benefits & HR Compliance Oversight
  :
  Coordinate 401(k) audits, filings, and compliance requirements.
• Payroll, Benefits & HR Compliance Oversight
  :
  Ensure timely and accurate completion of all labor and HR compliance reporting, including:
• Payroll, Benefits & HR Compliance Oversight
  :
  Develop, maintain, and standardize job descriptions in collaboration with department leaders to ensure role clarity, compliance, and alignment with organizational needs.
• Payroll, Benefits & HR Compliance Oversight
  :
  Support recruiting, compensation, performance management, and compliance initiatives.
• Payroll, Benefits & HR Compliance Oversight
  :
  Provide support in planning Employee engagement events throughout the year.

• Bachelor’s degree in Accounting, Finance, or a related field required
• 5+ years of progressive accounting or finance experience preferred
• Ability to work multiple weekends throughout the year
• Drug test and background check required
• Strong computer and accounting skills, attention to detail, a fair and consistently pleasant demeanor and the ability to relate well with others
• Positive attitude, innovative mindset, and high energy level are required
• Must sign a Non Disclosure Agreement

The items listed above are the priority, but do not exclude you from being a VIR World ambassador at all times and offering assistance to all VIR programs/employees when they are in need.