HR​/Payroll Analyst - Account Clerk III at Virginia Parks and Recreation

Overview

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As a vital member of the Parks and Recreation Human Resources Team, you will play a key role in managing electronic timekeeping and the human resources information system for 1,300-1,500 employees. We are seeking a proactive team player with exceptional attention to detail, excellent time management skills, and strong organizational skills. These qualities are essential for helping the team meet its goals and ensuring timely and accurate processing of payroll and HR related deadlines.

Manages and audits data within the electronic timekeeping system (Kronos/UKG/VBTime) and the human resources system (InSITE/Workday) to ensure accuracy and compliance for assigned timekeeper groups.

• Review, audit, and reconcile timecards, leave entries, and payroll reports for accuracy, ensuring compliance with city and department policies.
• Investigate and resolve payroll irregularities or discrepancies in coordination with supervisors and central payroll.
• Process payroll adjustments, historical corrections, and special pay codes during weather events as needed.
• Provide guidance and training on payroll policies and timekeeping procedures to employees at all levels of the organization.
• Process HR transactions in the HRIS, including but not limited to employment status changes, personal data updates, and terminations. Verify that required supporting documents are received, acceptable, and uploaded into the HRIS.
• Interface with employees at all levels of the organization on various HR and payroll matters, providing clear communication and actionable solutions.
• Demonstrate proficiency in Microsoft Excel, utilizing advanced functions, formulas, and data analysis tools to manage and report on complex payroll, leave, and HR data efficiently.
• Generate and analyze reports on payroll and leave data to identify trends, ensure accuracy, and provide actionable insights to leadership.
• Create and maintain resources such as process guides, job aids, and reference materials to support payroll and leave management.
• Monitor and manage driver alert notifications to ensure timely action and resolution in compliance with department policies and procedures.
• Provide administrative support on a variety of department-wide initiatives, which require accurate and timely reporting, proficiency use of Microsoft Word, Excel and PowerPoint, and collaborations with cross-functional teams.
• Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the current workloads and department needs.

• High school or GED plus three (3) years experience in such positions as account clerk or bookkeeper; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

• All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. May require a passing score of 30 words per minute on a typing test.
• This position is being advertised as a pool, and applications will be used to fill current vacancies and any other similar Account Clerk III positions that become available within six (6) months from the closing date of this posting.
• Please Note:
  
  Starting compensation for this position typically begins at the minimum of the listed salary range.
• The position you are applying for is designated as Alpha I, requiring the selected candidate to work, regardless of the City’s operational status. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
• Employees may be expected to work hours in excess of their normally scheduled hours or maybe be relocated to another location or job assignment in response to short-term department needs and/or City-wide emergencies including weekends, evenings and holidays.
• Requires a current and valid Driver’s license.
• As a condition of employment, all employees must attend P&R Connection (Department Orientation). If selected for the position, you will be provided an approximate training date at the time of hire. Training is held from 8:30am-5:00pm, every other Friday, at the Parks & Recreation Administration Building. When an exemption is permissible, a hybrid version of the training is available, but will require training attendance on a weekend.