People Operations Coordinator

The Chesapeake Bay Foundation seeks a People Operations Coordinator in the People & Culture Department to be based at one of CBF’s offices located in Annapolis, MD, Harrisburg, PA, Virginia Beach, VA, or Richmond, VA.

Established in 1966, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint , a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA).

The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.

CBF has a staff of approximately 230 employees working in offices in Annapolis, Maryland;
Richmond and Virginia Beach, Virginia;
Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary.

CBF’s headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia.

CBF has 200,000 members and supporters and an annual budget of approximately $30 million. For more information on CBF, please visit our About CBF page.

The People and Culture Department’s mission is to empower CBF staff to thrive in the organization. By embracing 21st-century, leading human capital practices and creating a people-centric organizational culture, we ensure every CBF employee has the tools and resources to build a successful career while achieving CBF’s mission.

The People Operations Coordinator plays a crucial role in supporting the People and Culture department in various HR functional tasks. This position is essential in ensuring the smooth and efficient operation of our processes. This role is part-time, 30 hours per week, benefit eligible.

• Employee Records & Administration
  • Assist in the maintenance and updates of employee files, ensuring confidentiality and data security.
  • Generate HR reports and provide insights to department decision-making.
  • Prepare quarterly metric data report for the organization.
  • Ensure all personnel files processed for payroll are included and saved in the in the Paylocity employee record.
• Family Medical Leave Act & Disability Claim Support
  • Handle confidential HR matters with discretion and professionalism.
  • Process FMLA and disability claims, including collecting necessary documentation, coordinating with employees and providers, and ensuring compliance with applicable regulations.
  • Track FMLA and disability leave periods, maintain accurate records, and provide timely updates to management and employees.
• Worker’s Compensation Support
  • Generate HR reports to support the annual audit process.
  • Process claims including collecting necessary documentation (First Report of Injury forms), approval and submits the claims through the Key Risk portal, and coordinate with the employee and claims adjustor until the claim is closed.
  • Serve as primary contact for all land base injury claims.
• Recruitment & Personnel Support
  • Prepare all bonus requests by processing the form for signatures.
  • Serve as the back-up to the Recruitment Coordinator in preparing onboarding,…