Project Administrator

PEMCCO is seeking a Project Administrator to provide essential administrative and logistical support that ensures the smooth execution of projects. This role manages project documentation, reviews timecards, maintains accurate records, and supports clear, consistent communication between internal teams and external stakeholders.

PEMCCO, Inc. is an Information Technology and Information Management (IT/IM) services firm. We assist our customers in maximizing existing and emerging technologies to achieve their desired business productivity objectives. Living the Culture and Making It Happen is the motto we live by. We Live the Culture by carrying out the tenets of our Core Values of Loyalty, Integrity, and Commitment to our Customers and Employees every day.

We Make It Happen by following Smart Organization Healthy Organization (SOHO) principles for internal and external communications and the successful execution of projects.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Core Duties:

• Provide administrative support to project managers and team members (TMs).
• Act as the primary liaison between the project (TMs) and the Back Office.
• Conduct New Hire Orientation in person with onboarding TMs.
• Monitor project TM's paid time off (PTO) and electronic timesheet completion, accuracy, and timely submission. Provide communication between the Back Office and the field of updates to TM schedules and/or absences.
• Obtain information from TMs and prime contractor management when TM accidents or workplace injuries occur for the completion of PEMCCO Incident Investigation Reports.
• Ensure compliance with company policies, contract requirements, and safety regulations.
• Coordinate with TMs to follow up on HR compliance items (i.e., job description signature, corrective action acknowledgement, leave of absence documentation, etc.).
• Assist with project hours budget tracking & monitoring.
• Maintain organized project documentation.
• Schedule and coordinate project meetings, prepare meeting minutes, and distribute relevant project information.
• Gather data for the preparation and submission of accurate & timely reports.
• Maintain written documentation of project communications and decisions to ensure record accuracy and compliance.
• Track administrative deadlines and follow up to ensure timely completion of required documentation and compliance items.
• Perform occasional on-site visits and attend in-person project meetings as required.

Competencies:

• Excellent organization and communication skills
• Strong interpersonal skills
• Manage multiple tasks simultaneously
• Keep detailed records
• Respond quickly to requests
• High level of accuracy in document management, data entry, and financial tracking
• Strong time management and initiative
• Familiarity with project management tools
• Positive, solutions-focused mindset
• Intermediate skills in MS Office Suite

Qualifications:

Required:

• High school diploma or equivalent.
• 1 year of experience in construction administration, project coordination, or related roles.

Preferred:

• Bachelor's degree in construction management, business administration, or a related field
• 2-4 years of experience in construction administration, project coordination, or related roles

Additional Eligibility

Qualifications:

• Administrative, project support, or back-office operations experience.
• Familiarity with electronic timekeeping and payroll systems.
• Demonstrated proficiency in ADP timekeeping and MS Office Suite (intermediate level).
• Experience with onboarding and HR compliance (e.g., handling timesheets, PTO, and incident reports.
• Experience maintaining documentation such as contracts, invoices, timesheets, or compliance records.
• Ability to work in a fast-paced environment with shifting administrative priorities.
• Ability to maintain confidentiality when handling personnel and payroll information.

Benefits

• 15 days of Paid Time Off
• 11 Paid Holidays
• Medical, Dental, and Vision
• Voluntary Short-Term Disability, Life Insurance, Accident, Critical Illness, Hospital Indemnity, Whole Life Plus, Identity Theft, and Law Assure
• 401(k)
• Employee Assistance Program (EAP)

Compensation

• $19 - $21 an hour, depending on experience, ability, and capability.

PEMCCO, Inc. is an equal-opportunity employer. The Company does not discriminate based on race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, genetic information, military or veteran status, pregnancy, childbirth, and related medical conditions, or any other characteristics protected by applicable federal, state, or local law.