Executive Assistant

** City/State
** Virginia Beach, VA
** Work Shift
** First (Days)
** Overview:
** The Executive Assistant will perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager/executive, and participating in projects.

May involve dealing with confidential information. This role will support two SVP’s.
** Traits/Attributes/Expectations
*** Ability to understand executive’s goals and associated work products
* Leverage understanding of goals/work to anticipate needs
* Takes initiative to resolve or plan according to support success of executive and team/goals
* Consumer first orientation
* Follow-through
* Ability to escalate appropriately if issues cannot be independently resolved
* Ability to prioritize/reprioritize
** Duties/Responsibilities
** This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant will perform.
* Exercises independent judgement on priorities, sensitive matters, and stakeholder communications
* Handles highly confidential and sensitive information with absolute discretion
* Manages complex, multi-leader calendars with competing priorities
* Protects executive time by triaging requests and aligning meetings to strategic goals
* Prepares leaders with agendas, briefing materials, and decision context
* Navigates complex organizational structures to move work forward
* Prepare tailored letters, emails, and more complex reports and agendas and minutes of meetings for approval by the Executive.
* Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
* Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
* Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events.
* Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.
* Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary.
* Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.
* Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
* Gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential.
* Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
** Education/Experience
*** High school diploma
* Three or more years of Executive Assistant experience
* Excellent writing skills
* MS Office
** Benefits:
Caring For Your Family and Your Career****•
** Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Reimbursement for certifications and free access to complete CEUs and professional development
• Pet…