Accounting Specialist

Description The Accounting Specialist is responsible for managing the full AP and AR cycle in a fast-paced, product‑based environment. This role ensures accurate, timely processing of financial transactions, maintains complete documentation, and supports the Controller in upholding accounting standards. The ideal candidate thrives in a small-company setting, takes ownership of their work, and communicates proactively with internal teams, vendors, and customers.

Key Responsibilities Accounts Payable Monitor shared inboxes for invoices, statements, and vendor communication; respond to vendor inquiries promptly. Review item receipts, match to vendor invoices, and create bills; resolve discrepancies with warehouse staff and vendors. Review vendor statements to ensure completeness and follow up on missing documentation. Reconcile vendor accounts and apply pre-payments as needed. Record credit card transactions and support month-end AP workflows.

Use internal tracking tools and spreadsheets to locate invoices, receipts, and order details. Maintain organized and up-to-date vendor records. Accounts Receivable Review daily warehouse shipping reports and complete daily AR processing. Generate and distribute customer invoices accurately and on schedule. Process customer credit card charges for due‑on‑receipt, prepaid, and government contract orders. Apply pre-payments and send paid invoices to customers and government agencies as required.

Review daily payment gateway transactions; ensure all payments are recorded and reconciled. Apply incoming payments (ACH, wire, check) to the appropriate invoices. Manage collections by communicating with customers via email and phone. Process refunds per direction from the Sales team.

Qualifications Strong attention to detail and accuracy in financial data entry. Proficiency with Quick Books Desktop or a similar ERP system. Solid understanding of accounting principles and full-cycle AP/AR processes. Proficient in Microsoft Office Suite, especially Excel. Strong analytical and problem-solving skills. Excellent organizational and time-management abilities. detail oriented written and verbal communication skills.

Preferred Qualifications Bachelor's degree in Accounting, Finance, or a related field. Experience in a product-based, wholesale, or distribution environment. Familiarity with government invoicing and procurement portals.

Experience with online payment platforms or payment gateway systems.

Key Expectations High Transaction Accuracy:
Maintain precise, error-free AP/AR data entry and documentation. Ownership of Processes:
Manage assigned accounting workflows independently and maintain clear personal documentation. Adaptability & Coachability:
Adjust quickly to evolving procedures and apply feedback consistently. Requirements Accounts Payable (AP), Accounts Receivable (AR), Quick Books, Data Entry, Invoice Processing, Reconcile Vendor Statements, Microsoft Excel, University Degree, Financial Records

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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