Accounts Receivables Specialist

Our client isseeking a detail-oriented and highly accountable Accounts Receivable Specialist to take full ownership of the AR function. This role is critical to maintaining healthy cash flow and strong customer relationships in a high-volume manufacturing and distribution environment.

The ideal candidate will manage the complete accounts receivable cycle, including cash applications, aging analysis, collections, dispute resolution, and credit monitoring. Many customer accounts place recurring orders, and this individual will ensure shipments are properly managed in relation to outstanding balances and payment history. This role requires strong follow-through, analytical skills, and the ability to work cross-functionally with sales, operations, and leadership.

You will be part of a 7-person accounting team, working alongside AP, a Staff Accountant, Assistant Controller, Controller, and CFO.

• Own and manage the full-cycle Accounts Receivable process
• Post and apply daily cash receipts (ACH, wire, check, credit card)
• Monitor AR aging reports and proactively manage collections efforts
• Communicate with customers regarding past-due balances and payment plans
• Review accounts prior to shipment releases to ensure compliance with credit terms
• Investigate and resolve billing discrepancies and short payments
• Reconcile customer accounts and maintain accurate ledger balances
• Partner with sales and operations to resolve order and payment disputes
• Prepare weekly AR and cash flow reporting for leadership
• Assist with month-end close, including AR reconciliations and reporting
• Support internal and external audit requests
• Maintain organized documentation and ensure strong internal controls

• 3+ years of progressive Accounts Receivable experience
• Experience in manufacturing or distribution environments strongly preferred
• Cloud-based ERP experience required
• Advanced Excel skills required (Pivot Tables, VLOOKUP/XLOOKUP, data analysis)
• Strong understanding of credit management and collections best practices
• High attention to detail with strong problem-solving skills
• Ability to manage high-volume transactions in a fast-paced environment
• Strong communication skills with the ability to handle customer conversations professionally and confidently
• Self-starter with the ability to take full ownership of a process

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.