Travel Coordinator

Integrated Business & Technical Consultants, Inc. (IBTCI) is an American management consulting firm delivering high-impact solutions to complex organizational challenges. We partner with government and private sector clients to strengthen institutions, enhance performance, and drive measurable results in the U.S. and around the world. With a track record of over 300 projects across more than 120 countries, IBTCI brings deep expertise and agile support to government agencies, corporations, and international institutions.

We are known for our ability to work in complex settings including conflict-affected areas and for our commitment to actionable insight, data-driven strategy, and long-term impact.

Job Title: Travel Coordinator
Department/Location: Silver Spring, Maryland
Reports to: Project Manager
Type: Full-time Employee
Classification: Non-Exempt
Clearance Required: Security Clearance

Overview

The Travel Coordinator is responsible for planning, arranging, and managing official domestic and international travel for employees and contractors. This position ensures that travel is executed smoothly, cost-effectively, and in compliance with applicable regulations and organizational policies. The Travel Coordinator serves as a key point of contact for travelers and vendors, providing guidance, resolving issues, and maintaining accurate travel records.
Note: This role is a contractor position in support of a government agency.

Essential Duties and Responsibilities

• Coordinate all aspects of domestic and international travel, including air, lodging, ground transportation, and related logistics.
• Prepare, review, and process travel authorizations, vouchers, and supporting documentation.
• Advise travelers on allowable expenses, per diem rates, and organizational travel policies.
• Monitor compliance with internal travel policies, security requirements, and cost-control standards.
• Support last-minute and emergency travel changes, including rebooking flights, lodging, and transportation.
• Maintain accurate travel records and generate reports for budgeting, audits, and program monitoring.
• Serve as liaison between staff, travel vendors, and travel management service providers.
• Provide training and assistance to staff on travel systems and procedures.

Minimum Requirements

• 2-3 years of experience in travel coordination, logistics, or administrative support.
• Bachelor's degree in human resources, business administration, or related field
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Preferred Knowledge, Skills, and Abilities

• Prior experience coordinating travel in a government contracting or highly regulated environment.
• Familiarity with travel management systems (e.g., Concur, E2 Solutions, or similar platforms).
• Knowledge of domestic and international travel requirements, including visas and customs regulations.
• Proficiency with Microsoft Office Suite and related software tools.
• Strong customer service orientation and ability to resolve travel-related issues effectively.

Working Environment

Work is performed in a typical corporate office environment.

Physical Requirements

This is largely a sedentary position requiring the ability to speak, hear, and see. The employee must also be able to lift small objects up to 20 lbs.

Supervisory Responsibility

This position does not have supervisory responsibilities.

Travel

No travel is required.

Work Authorization

Candidate must be authorized to work in the United States. Visa sponsorship is not available for this position.

Pay Transparency Statement: We are dedicated to ensuring a thoughtful, compliant, and equitable approach to employment compensation.

Our commitment includes conducting a comprehensive salary analysis that considers individual skill sets, qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is 28 USD to 33 USD per hour.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research and Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management and Procurement (SCMP);
Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance.
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